Senior Office Administrator

6 months ago

Leamington Spa, United Kingdom HR Solutions - Client Full time

**Hours**:Part-time, up to 30 hours per week, flexible

**Contract**: Permanent

**Salary**:£25,000 per annum (FTE), will be pro-rated depending on Part Time Hours

**Location**: Leamington Spa/Hybrid

**Other benefits**:

- Hybrid/remote role
- Holidays of 25 days plus bank holidays (FTE)
- Flextime in line with business needs
- Training opportunities

Our client has 30 years of industry experience, focusing on designing, building and marketing sustainable developments, with flexibility in their design and tenure. Their fresh approach allows them to work with landowners, investors and communities in a way that large housebuilders can’t.

**About the role**:
The Senior Office Administrator plays a vital role in ensuring the smooth and efficient operation of an office environment. They are responsible for managing administrative tasks, coordinating office activities, and providing support to staff members. The Senior Office Administrator is expected to have excellent organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously. They must also possess strong communication and interpersonal skills to interact effectively with employees, clients, and external contacts.

**Key duties and responsibilities**:

- Personal Assistant to the CEO: Provide comprehensive administrative and secretarial support, coordinate and manage the CEO’s calendar, appointments and meetings.
- Office Coordination: Coordinate office activities and schedules, including meetings, appointments, and travel arrangements for staff members. Ensure efficient use of office resources and equipment. Assist in organising company events, or workshops.
- Communication: Serve as a point of contact for internal and external stakeholders. Answer inquiries and provide information to employees, clients, and visitors. Effectively relay messages and instructions between different departments or individuals as instructed by directors.
- Financial Administration: Assist with financial tasks, such as managing expense reports.
- HR Support: Assist in HR-related tasks, including maintaining employee records, and coordinating recruitment activities. Facilitate new employee onboarding and orientation processes. Maintain confidentiality and handle sensitive information appropriately.
- Facilities Management: Oversee office facilities and equipment, ensuring they are well-maintained and functional. Coordinate repairs and maintenance as necessary. Manage relationships with vendors and suppliers.
- Data Management: Organise and maintain electronic and physical files and records. Ensure data integrity and security. Implement and maintain efficient data management systems.
- Office Policies and Procedures: Develop and enforce office policies and procedures to enhance efficiency and productivity. Communicate and educate staff on relevant policies and guidelines.

**Person specification**:

- Proven experience as a Senior Office Assistant, Administrative Assistant, Office Manager or similar role
- Knowledge of office management procedures
- Excellent organisational and time management skills
- Proficient in using office software and equipment (e.g., MS Office, printers, scanners)
- Strong verbal and written communication skills
- Ability to multitask and prioritize tasks effectively
- Attention to detail and high level of accuracy
- Discretion and ability to maintain confidentiality and handle sensitive information
- Problem-solving and decision-making abilities
- Flexibility and adaptability to changing work environments
- A friendly and professional demeanour.

**Desirable**:

- Familiarity with HR processes and practices.

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