Information Governance Officer

6 months ago

Llantrisant, United Kingdom South Wales Fire and Rescue Service Full time

**SOUTH WALES FIRE AND RESCUE SERVICE**
***

**Department
Service, Performance and Communications

**Post
Information Governance Officer

**Post No
505285

**Grade
11

**Location
Fire and Rescue Service Headquarters, Llantrisant

**Responsible to
Information Governance Manager

**Responsible for
N/A

**Responsibility for**
**Physical Resources**

N/A

**Responsibility for**
**Financial Resources**

N/A

**This job description refers to the main purpose and responsibilities of**
**the post. It does not necessarily list in detail all of the tasks required to**
**carry out these responsibilities. This job description will be reviewed as**
**and when necessary to ensure that it meets the Service’s business**
**requirements.
**MAIN PURPOSE OF THE POST**

The post holder will support the Information Governance Manager in providing
direction, support and advice to the Authority and the Service in matters relating
to Information Governance, ensuring compliance with the relevant legislation.
These include (but are not limited to) The General Data Protection Regulation
(GDPR), The Data Protection Act 2018, The Freedom of Information Act 2000,
The Regulation of Investigatory Powers Act 2000 (RIPA), Privacy and Electronic
Regulations (PECR) and The Environmental Information Regulations 2004.

The post holder will support the Information Governance Manager in advising
the organisation on matters relating to the effective management of information,
including (but not limited to) records retention and disposal, information sharing
and disclosures of information.

**DUTIES AND RESPONSIBILITIES:
1. To assist the Information Governance Manager to monitor
organisational compliance with Data Protection and Freedom of
Information legislation, including (but not limited to) - ensuring that the
relevant policies/procedures are kept up to date and followed; advise
all staff on the completion of relevant documentation such as data

protection impact assessments (DPIAs) and privacy notices; maintain
the central Register of Processing Activities (RoPA) and equivalent
documentation.

2. To lead, and to conduct, information governance audits, including but
not limited to at stations, in accordance with an audit programme as
agreed with the Information Governance Manager.

3. To oversee the organisation’s processing of Data Protection requests,
including but not limited to Data Subject Access Requests and Police
Requests, and to process requests as part of the wider team. This
redactions, undertaking final spot checks prior to release of the
documentation within the required time frame, escalating to the
Information Governance Manager where needed and as required.

4. To assist the Information Governance Manager in providing advice and
guidance to those completing data protection impact assessments
(DPIAs), prior to review and approval by the Information Governance
Manager.

5. To undertake data incident and breach logging when required and to
undertake the associated fact-finding investigations. This will provide
the foundation for preparing the final data incident and breach report by
the Information Governance Manager.

6. To oversee the organisation’s processing of Freedom of Information
requests, conducting public interest tests where required, and to
process requests as part of the wider team. This would include
overseeing the logging, acknowledging of requests, coordinating the
relevant exemptions and redactions where necessary, ensuring the
response is compliant and provided within the required time frame,
escalating to the Information Governance Manager where needed and
as required.

7. To lead the organisation’s processing of incident information requests,
including requests for operational incident reports from the Incident
Recording System (IRS), and to process requests as part of the wider
payments, redaction, and issuing the report to the requestor within the
required time frame, escalating to the Information Governance
Manager where needed and as required.

8. To investigate and manage all queries and complaints regarding the

organisation’s processing of incident information requests, including
Incident Recording System (IRS) requests, escalating to the
Information Governance Manager where needed and as required.

9. To oversee and carry out the general maintenance and upkeep of files,
filing systems and databases of files (both manual and electronic),

including but not limited to the Information Governance team’s shared
folders. This includes oversight and maintenance the organisation’s
archives.

10. To support the Information Governance Manager in managing
information sharing and disclosures of information, including the
completion of required data transfer and data destruction forms.

11. To lead, devise and to conduct, information governance training and
awareness, in accordance with the training and awareness programme
as agreed with the Information Governance Manager. Also assist with
creating gener

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