Procurement Assistant

2 months ago

Surrey, United Kingdom Kimberly-Clark Full time

**About You**

An opportunity has arisen for an experienced PA/Administrative Assistant to join the EMEA Procurement Team supporting the Director and Leadership team. This role reports to the EMEA Procurement Director whilst also supporting the wider Leadership Team

**What’s it like to work at Kimberly-Clark?**

Kimberly-Clark is a leading Fast Moving Consumer Goods Organisation employing more than 42,000 people worldwide.

Huggies®. Kleenex®. Andrex®. Scott®. Kotex®. Poise®. Depend®. You already know our legendary brands—and so does the rest of the world. In fact, 25% of people in the world use Kimberly-Clark products every day.

The identity of each and every one of our employees makes us who we are and makes our global company of over 40,000-plus employees stronger because of it. We are in the business of providing better care for a better world, for everyone, everywhere. At Kimberly-Clark treating individuals with respect is the way we do business and the way we lead our industry and our world. We’re building an organisation that looks and thinks like our customers around the world and are searching for talented people with different perspectives and varied backgrounds. People like you. It’s all here for you at Kimberly-Clark; you just need to join us

**The Role**

You will be comfortable working in a fast moving and dynamic environment and will be highly organised with the ability to effectively manage and prioritise their workload. It is essential that you are able to work effectively with senior leaders and their teams, as well as end users.

You will be proactive, collaborative, and adaptable with excellent organisation and communication skills, managing multiple projects and leader requests and have the ability to build great relationships with people at all levels with both internal and external contacts.

This is a hybrid (home/office) role with regular attendance at our office in Tadworth, Surrey and some travel to support offsite activities on an adhoc basis

Responsibilities will include general administration such as:

- All administrative duties as required, efficiently manage tasks accurately and on time, making recommendations and implementing improvements where viable
- Manage all travel requirements for Director - both domestic and international, including any visa requirements, expense claim management in line with company policy.
- Processing expenses using system Concur
- Ownership & organisation of Quarterly Leadership Team meetings / team events, Town Hall meetings, team trainings, & adhoc events such as Well-being Week. A combination of virtual and face to face event management across varying locations and time zones
- Coordination & creation of central documents, collating information, PowerPoint presentations etc
- Using SAP system & following internal processes to raise Purchase orders on behalf of the team - adhoc basis
- Creation and distribution of communication materials e.g. monthly Town Halls, team updates, weekly vlogs, MyVOICE results, need to know information for the team.
- Utilise & leverage collaboration tools (Yammer, Microsoft Teams, Zoom.) to inform, update and communicate to the Procurement team to enable stronger hybrid team connections and interactions
- Assisting the Leadership Team with onboarding new employees and leavers process
- Network and maintain strong relationships with all internal stakeholders, business partners and external suppliers where required
- Develop and maintain an understanding of the wider business context to enable good quality to support & prioritise accordingly and act as a go to person for the EMEA Procurement Team

**Total Benefits**

We offer competitive pay and benefits to employees and reward excellence and performance. Our belief in promoting a healthy work-life balance drives us to support our employees’ total well-being, offering comprehensive benefits not limited to gym memberships, private medical insurance, dental cover, employee assistance programme, cycle to work scheme, critical illness cover, travel insurance and a market leading defined contribution pension scheme.

Certain benefits, such as flexible work schedules and parental leave, can be tailored to meet specific individual needs, giving our employees the flexibility to manage their commitments inside and outside of work. We are proud to be rated as a top 100 workplace for working mothers for two years in a row.

**To Be Considered**

**And finally, the small print.**
- The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position._
- Kimberly-Clark is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, sexual orien

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