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Document Controller
3 months ago
**Document Control Lead**
**Permanent**
**Hybrid Working - 3 days per week in Reading**
**Key Responsibilities**:
- Coordinate and oversee the update, review, approval, release and archiving of process and technical documentation that forms the Management System.
- Organise and maintain the document management system in a structured and accessible manner.
- Establish and improve business wide document management standards and processes.
- Take responsibility for the creation, control and usage across document templates, ensuring they remain current, accessible and fit for purpose.
- Maintain relevant and accurate records of documents, including logs, databases, and registers, to facilitate easy retrieval and maintain audit trails.
- Provide direct support to the HSEQ team in the creation and maintenance of the HS&E Legal Registers, Aspects/Hazards and HSEQ standards, processes, procedures, guidance, templates and forms.
- Support the Management Systems Lead in implementation of an integrated Business Management System covering Quality, Health and Safety and Environmental Management Systems (i.e. compliant to ISO 9001:2015, ISO45001:2018 and ISO14001:2015).
- Assist in data entry tasks related to document management and control.
- Undertake periodic monitoring, review and audit of document management processes and document system across the organisation.
- Ensure document changes are communicated in a manner relevant to the document audience and degree of changes made.
- Provide training to company, its shareholders and suppliers regarding document management standards and processes to ensure correct usage.
- Support the implementation of corrective actions where documents require review and/or update during improvement activities.
- Assist in resolving any document-related issues or discrepancies.
- Provide relevant information, reports and support discussions to enable leadership of HSEQ at all levels in the organisation, ensuring this remains company's non-negotiable priority.
**Critical Knowledge & Experience**
- SharePoint expertise
- Excellent attention to detail and organisation skills
- Professional document management training
- Knowledge of and experience within an ISO9001 and ISO45001 certified system.
- Experience within the construction or asset management industry and an awareness of CDM
Project People is acting as an Employment Agency in relation to this vacancy.
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