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Senior Document Controller

6 months ago

Reading, United Kingdom Qiagen Full time

**About the role**
Our projects are more than just your opportunity to make your mark. They're an opportunity to stretch, test and develop your expertise. Join our **Balfour Beatty Kilpatrick** team as a **Senior Document Controller** and you'll deliver complex work that really matters to our business, and the world around you.

**What you'll be doing**
As a/an; **Senior Document Controller**, you will have the following accountabilities:

- Manage the requirements for document control on the project to ensure implementation and compliance to standards established within the Business Management System (BMS).
- Identify contractual requirements in relation to Document control.
- Ensure accurate control of documentation from pre-construction through to completion and archiving.
- Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.
- Ensure that procedures are fully implemented in order to meet requirements of the BMS and other documentation and information systems, e.g. Business Collaborator, team centre.
- Manage business archiving such that all documentation is stored efficiently and can be accessed and always referenced.
- Work to continuously improve and enhance procedures and systems utilised for document control.
- Provide feedback such that design and project managers are fully aware of all documentation issues. Including the management and reporting of Document Control KPI’s.
- Understand and carry out the role specific requirements of the Business Management System and help to identify opportunities for improvement.
- Manage the Document Transmittal process with the Client
- Manage the control of Internal and External registers, to ensure they both align.
- Support in compilation, control and submission of H&S file / Quality Handover, specifically in line with HPC Procedures.
- Ensure the smooth operation of the Office Management.
- Work closely with the quality team whilst distributing quality related documentation, including but not limited to lifetime quality records.
- Manage and maintain the SQEP (Suitably Qualified and Experienced Person) procedure and records.
- Support and engage with non-senior document controllers, and other members of the team to ensure overall compliance from a document controller perspective.

**Who we're looking for**
You will have the following:

- Good experience of document control;
- Basic understanding of BIM;
- An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business;
- Experience of co-ordinating the work of others

**Why work for us**
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

**About us**
Balfour Beatty Kilpatrick (BBK) is a market leading mechanical, electrical, plumbing (MEP) and mechanical, electrical and instrumentation (ME&I) solutions provider with over 100 years of engineering expertise.

We design, install and maintain the systems that make building infrastructure work. Emphasising environmentally efficient technologies, digital construction and offsite manufacturing, our experienced teams deliver high quality solutions across the following sectors: Aviation, Buildings, Civils, Defence, Energy and New Build Nuclear.

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence

Job Reference: BBUK04619