Sport Event Project Lead

6 days ago

Wallsend, United Kingdom Nirvana Europe Ltd Full time

**About Nirvana**
Nirvana, a world leader in the provision of travel, accommodation and logistics for some of the biggest names and brands in Sports, are looking to recruit some dynamic project assistants to come and work with us at a very exciting time. Nirvana has seen a significant amount of growth over the last year and we want you to join us on this new journey. Based from our Newcastle upon Tyne office, the role will be to support the expansion of our growing worldwide event portfolio of sporting events:
Nirvana is the official Global Travel Partner for The IRONMAN Group, Spartan Race Series, World Triathlon, British Triathlon, the Great Run Company, Celtic football club and many many more.

If you have an interest in sport or travel and want to work on some of the world largest sports events, we would love to hear from you.

**The Role**

Sport Event Project Lead

If you have:

- A passion for sport, sports people or Some knowledge of international travel
- Non of the above but a burning ambition to succeed at something truly different, with a can-do, will-do mentality

It could be YOU we are looking for Whether you are a recent graduate or looking for a change in career, we would like to hear from you if this role excites you.

**Job Status**
- Full Time
- Based at our Newcastle Office
- Frequent international travel and weekend working is required

**The Team**
The Sport Event Project Lead isresponsible for the scoping and delivery of the Nirvana portfolio of travel, logistics and accommodation packages.

The Delivery Team operate from the company’s Newcastle headquarters but international travel will be part of your every day role. You will help develop the Nirvana product around some of the world’s greatest sporting events.

The objective of every Project Lead is to bring together the event, location, and logistics into one cohesive package that supports the athlete/supporter every step of the way on their sporting journey

**Role Summary**
Design, scope and deliver the event project planning process for a specified portfolio of world-wide events. Ensuring each event is risk assessed, properly resourced, and delivered on time, within the agreed budget.

Procuring and contracting a range of local services including hotels and transfers to build the customer experience, ensuring all contractual obligations are met on time and within the agreed terms and conditions.

Formally evaluate each project postdelivery and provide recommendations for future improvements.

**Key Duties and Responsibilities**
- Work with the Business Development Team to scope the event project brief and build the delivery plan, budget and online sales brochure.
- Work with the Project Coordinator to build the constituent parts of the project in line with the company strategy
- Conduct site inspections, carry out and document a full risk assessment. When required liaise with the event Safety Advisory Group (SAG) to ensure the Nirvana project plan is integrated with the event schedule, taking account of any local restrictions that could affect traffic and travel.
- Procure and contract the services and resources, including staffing, required to deliver the plan, ensuring all contracts are logged on the company’s contract database along with any payment schedules and deadlines
- Agree with the Project Coordinator and Director of Sales & Marketing the activation materials required for the event and manage the required inventory with mínimal wastage. Ensure the event is listed on the Marketing & Communications Plan
- Work along side the Marketing team to create the event on-line brochure and present the key features of the package to the sales team. Act as a point of information for any ongoing customer questions that the sales team cannot answer
- Maintain a budget tracker of the event plan and review monthly with the Project Coordinator. Feedback any changes to the plan that could affect the agreed project objective
- Build national/ local relationships with suppliers to negotiate best prices for services, while ensuring quality standards and the financial status of the supplier, particularly if any deposit is required
- Research new products and services to meet local requirements around an event that would deliver additional consumer value
- Travel to different event locations to support in the delivery of the event.
- Evaluate and review each event postdelivery and produce a report for the Project Coordinator.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Travel insurance
- 25 days annual leave plus bank holidays
- Flexible working
- On-site parking
- International travel to global sports events

Supplemental pay types:

- Bonus scheme
- Performance bonus

**Job Types**: Full-time, Permanent, Graduate, Internship
Contract length: 6-12 months

**Salary**: £20,000.00-£22,500.00 per year

**Benefits**:

- Company events
- Company pension
- Employee discount
- Flexitime
- Free

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