Executive Assistant

7 months ago

Theale, United Kingdom Sondrel Full time

Location**:Theale**

**Purpose of role**:
Assist the CEO, executive team and marketing department in managing the company. Enable the CEO and Leadership Team to focus on the highest priorities in a period of transformation. Also assist in admin and logístical support for the marketing and events team.

Core hours are 9-5.30pm, although some flexibility will be required to manage exceptional demands and to match the needs of international staff and contacts.

**What you will be doing**:
**CEO Support**
- Provide calendar management for CEO, as well as light admin support for the executive team.
- Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Complete a broad variety of administrative tasks to facilitate the effective performance of the CEO, including: assisting with projects, designing and producing documents, Board reports, and presentations, collecting and preparing for meetings with staff and outside parties, composing and preparing correspondence, making travel arrangements and completing expense reports.
- Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritise and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organisation policy.
- Coordinate and assist with the execution of the corporate strategy. Coordinate all Executive Team meetings and retreats.
- Helping the CEO and Transformation Director to track actions from meetings, Exec Team KPI’s, and ongoing strategy requirements between meetings, helping form the agenda for high level strategy work and planning meetings.
- Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Booking travel (national and international).

**Corporate Board and shareholder liaison**
- Act as a point of liaison and provide support to the Board of Directors. Work with the Company Secretary to ensure effective schedules and logistics for Board meetings and events.

**Executive Management Support**
- Work closely with the executive management team to provide assistance as required, and to ensure strong 2-way communication with the CEO.

**Marketing Support**
- Aid marketing team attendance at events by raising Purchase requests and, arrange the shipping and logistics of equipment as required, as well as arranging travel booking and logistics for event staff.

**What you will bring**:
**Qualifications**
- Probably, but not necessarily, degree educated.

**Skills & Experience**

Essential
- At least 2-5 years’ experience working in a similar role
- Competent with standard office software (eg Microsoft, esp. Teams, Outlook, Powerpoint and Sharepoint)

Desirable
- Ideally working in a similar role in a public or private company
- Experience of working across multiple time zones

**Who you are**:
Essential
- Confident and professional demeanour
- Ability to work in a fast changing and high growth environment
- Excellent organisational skills with the ability to perform and prioritise tasks seamlessly
- A high degree of diplomacy and discretion with the ability to build relationships at all levels.
- Able to build trust through open and transparent communication.
- Reliable and dedicated to deliver on promises and commitments.
- Ability to work under pressure with solid organisational and creative problem-solving skills.
- Positive mindset, demonstrates Sondrel behaviours and embraces and promotes Sondrel culture
- Self-organisation and ability to respond to changing priorities quickly with excellent time management skills.
- Team player with the ability to guide and mentor more junior team members.
- Self-motivated and able to work under own initiative with excellent attention to detail.
- Passionate and committed to delivering a high standard of work.
- Resilient and always finds a way to succeed.

Desirable
- Demonstrates a high level of autonomy and independence

**Where you will work**:
We have offices in both Theale and Bristol. Our Headquarters is based in Theale where you will be located around plenty of country pubs in the area, golf courses, fishing lakes, good cycle and walking routes. Our Bristol office is modern, open plan complex located by the intersection of the M4 and M5.

**Why Sondrel**:
At Sondrel we are encouraged to think differently, take on innovate and challenging projects and we’re trusted to make independent decisions to progress our own careers in the way that we want. We pride ourselves on being specialists in what we do, collaborative in our approach and we’re hugely passionate about driving the technology for SoC design.

We have teams across the globe which means there is opportunity for bot

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