Operations Officer

6 months ago

Swanley, United Kingdom Vercity Full time

**Operations Officer**:
**Responsible for the Management of the Project Concession[s].**:
Specifically, this will be achieved by:

- Providing efficient and timely management and administrative support to the General Manager(s) in all aspects of managing the projects.
- Management of office communications and documentation, liaison with Service Providers and Authority/Trust Staff to ensure an effective level of service is maintained.

**Information**:
**Location**:
TBC with travel to Vercity sites as required

**Reporting To**:
General Manage

**Key Responsibilities**:
**PFI Project Agreement**:

- Support the General Manager to ensure the delivery of, and compliance with,
all obligations of the Project Agreement, Project Finance documents and
associated contract documents on behalf of the Project Company.
- Maintain an understanding of the Project Agreement, Schedules to the
Agreement and associated Service Provider sub-contracts.

**Management Support**:

- Support the General Manager(s) as required in the delivery of Vercity’s obligations under the Management Services Agreements.Assist the General Manager(s) in all elements of Insurance and Legal claims made against the Projects, ensuring Service Providers and the Authorities adhere to the appropriate claims procedure.
- Attend as required, multidisciplinary groups and committees as directed by the General Manager
- Manage all office records and filing systems, both electronic and paper-based.
- Deal with incoming and outgoing communications as required by the General Manager
- Organise and co-ordinate all meetings required to advance the specific strands of the project in line with the project plan and the direction of the General Manager(s).

**Service Performance Management**:

- Promote effective liaison with the Authority/Trust service users.
- Support the General Manager in ensuring that all Service Providers provide evidence of contractual compliance with regard to all matters and in particular:

- Compliance with performance reporting requirements and the Performance Management System in respective Sub Contracts;
- Adherence to the Authority/Trust policies and procedures and statutory and legal obligations, including Health and Safety law, Insurance and Employment regulations.
- Undertake site reviews as required by the General Manager

**Other Duties**:

- Coordinate the production of project Board packs ensuring that all content is to a professional standard and is delivered to the agreed timetable.
- Undertake other duties as requested by the General Manager as is reasonable and in accordance with Vercity’s delivery of contractual requirements required.
- Participate in the orientation programme for new staff recruited to Vercity.

**Person Specification**:
**Experience and Competencies**:
**Essential**:

- Evidence of being able to take responsibility for identifying and addressing operational performance issues.

**Desirable**:

- Working within a PFI environment.
- Experience of working within complex and interrelated contractual arrangements.
- Managing hard and soft FM service providers’ performance.
- Insurance claim management.
- Knowledge of quality, environmental and health and safety standards and industry specifications across a multi-environment basis to include education and health facilities where appropriate.

**Skills**:
**Essential**:

- A high degree of interpersonal skills utilising these to build trust and confidence.
- Problem solving in complex environments.
- Excellent written and presentational skills, including being computer literate with the Microsoft Office suite of programmes.

**Personal Attributes**:
**Essential**:

- Professional in approach, outward looking and confident.
- Promotes effective team work, shares information widely.
- Effective communication, presentation and interpersonal skills.
- Ability to work to deadlines and prioritise accordingly.
- Self-confident and resilient.

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