Office Assistant

1 week ago


Worksop, United Kingdom Hope Community Services Full time

**Job title** **Office Assistant**

**Responsible to **The Office Assistant is line managed by the CEO but may be tasked by any member of the management team

**Hours of work **18 hours (ideally Tuesday, Thursday, Friday with some flexibility)

**Salary **£20,043 FTE pro rata

**Holidays **28 days per annum (including statutory holidays, pro rata).

**Job purpose **To provide high quality administrative duties to the management team to ensure the proper flow of office procedures. The office assistant should maintain a positive and friendly company image by acting as the first line of contact to visitors, clients, and stakeholders in person, online, and via telephone.
- Assist in planning and arranging events.
- Assist in arranging meetings by booking rooms, printing required paperwork and organising refreshments.
- Answers phone calls and transfer them as necessary.
- Draft, format and print relevant documents as required.
- Maintain stock lists and order supplies as needed.
- Create agendas and take meeting notes in a variety of meetings.
- Undertake training and attend regular line management, appraisals, supervision, management meetings and team meetings, as required.
- Photocopy and file appropriate documents as needed.
- Support recruitment processes as required.
- Participate in service promotion.
- Ensure communication between agencies is effective.
- Represent the service in a professional manner.
- Develop and maintain knowledge and skills relevant to this area of work which meet the needs of the organisation.
- Monitor, maintain, plan and prioritise own workload.
- Ensure the office remains clean and tidy.
- Work within Hope’s Health & Safety Policy and take responsibility for personal Health & Safety
- Be aware of, and work within, Safeguarding policies and procedures.
- Be aware of, and work within, Confidentiality policies and procedures.
- The post holder is expected to carry out all such additional duties as are commensurate with the post.

**Person specification Essential**
- Experience in delivering services in a confidential environment.
- Using IT systems and packages, in particular Microsoft Office.
- Working as part of a team and on own initiative.
- Responding to queries and problem solving.
- Experience of minute taking and accurate recording of meetings.
- Experience of being the first point of contact for the public.
- A minimum of two years’ experience of undertaking administrative duties.

**Desirable**
- Experience of liaising with professionals from a variety of organisa
- tions.
- Experience of using QuickBooks.
- Experience of maintain online platforms such as company website and social media.

**Job Types**: Part-time, Permanent
Part-time hours: 18 per week

**Salary**: £20,043.00 per year

**Benefits**:

- Casual dress
- Company pension

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Worksop: reliably commute or plan to relocate before starting work (required)

Work Location: In person



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