Senior Administrator

7 months ago

Basingstoke, United Kingdom Inclusion Education Full time

Inclusion Education has grown significantly over the past decade, closely aligning its vision to the needs of the young people it supports and developing educational provision that is effective and sustainable. As part of our growth, we are creating our Social Impact Department - designed to grow the opportunities, networks and services of the charity. This administrator role will be supporting the team as well as several newly developed programmes, Inclusion EB8 (an extension of our college provision) which will become our work preparation and skills development hub to support our college leavers, and other neurodiverse young people in the community, into employment and Project Iris - our suicide prevention programme.

Working closely with our Social Impact and EB8 team this new role will provide a seamless support in all thing’s admin, providing a pivotal role for our newly formed Teams. It will suit a highly organised, motivated self-starter with a broad range of administration and project experience who can support with developing and administering new processes.

**Responsibilities**:

- Co-ordinate various roles and activities for staff for the different projects
- Be the first point of contact for students, parents, other community and business stakeholders and visitors arriving on site and handling telephone enquiries.
- Control access in line with safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes, and notifying them of safeguarding and safety procedures.
- Collating and handling confidential information.
- Data management and entry of student details, information and contact lists.
- Support communications with external stakeholders, organisations, and parents.
- Support in the production and collation of support packs.
- Calendar and diary management for range of staff within the team
- Maintain and keep an accurate filing system.
- Support with general office management including, photocopying, printing, stationary and miscellaneous supplies ordering including stock taking, and handling receipt and distribution of deliveries.
- Assisting the delivery team in ad hoc administrative tasks as required.
- Oversee introductory meetings and visits for students.
- Be fire warden and first aider for the office

**Person specification**

Skills, Experience & Qualification Requirements

A minimum of 2 years' experience in a varied and busy administrative role

GCSE Maths and English grade C minimum, with high level competency in English.

Excellent IT skills and preferably knowledge and experience of Microsoft SharePoint

Have excellent interpersonal skills and be able to interact with a wide range of learners, parents and visitors to the college, both in person and on the telephone, providing a friendly welcome

Strong organisational skills to manage workload effectively coupled with the ability to multi-task.

Be flexible to be able to cope with conflicting demands, deadlines, and interruptions

Understanding of working with vulnerable young people and the importance of safeguarding, confidentiality and GDPR

Ability to complete tasks with an eye for detail.

**Diversity Statement**

Inclusion Education recognises and values the enriching contribution which people from a range of backgrounds and experiences can bring to the life and development of the Organisation. We therefore aim to provide a service which, in its teaching, administration and support services, actively promotes equality of opportunity and freedom from discrimination on grounds of age, cultural background, disability, ethnicity, gender, religion or sexual orientation.

**Health & Safety Statement**

All employees have a responsibility to promote and maintain a safe and healthy working environment, by taking reasonable care of their own health and safety at work and the well-being of colleagues and students.  Line managers have specific responsibility for the health and safety of the team
for which they have general management responsibility.

**Safeguarding Statement & Responsibilities**

Inclusion Education is committed to the safeguarding and welfare of young people and expects all employees, volunteers and third parties to share this commitment.
- The successful applicant is responsible for ensuring that all Inclusion Education’s child protection and safeguarding policies are adhered to, and concerns are raised in accordance with these policies.

To apply:
If you are a dedicated professional with exceptional organisational skills and a passion for administrative work, we would love to hear from you.

**Salary**: £25,000.00-£27,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 2 years (required)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licen

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