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Administrative Assistant
2 months ago
Established Facilities Management organisation seeks an experienced **Administrative Assistant **to provide an effective administration support service to the Directors, Clients, Business Development and Operational Managers keeping detailed and accurate records, a friendly and professional service to clients, prospective clients, colleagues and visitors, assist in the collation and preparation of quotations and tender returns, raise invoice advice notes and any relevant pay advices, collate Audit information and any other relevant contract information in order to complete monthly reports for clients.
Reporting directly to the Management Team, the role of **Administrative Assistant** is offered as a permanent contract with competitive salary, attractive working environment and immediate start available.
**Administrative Assistant** main duties:
- Greeting visitors and telephone callers promptly and routing their enquiries efficiently and effectively
- Assist PA & senior managers with daily organisational tasks
- Plan meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements where required
- Act as the point of contact for internal and external clients
- Order items required by clients as instructed by your Line Manager
- Considerable experience of Administration
- Knowledge of general office practices and procedures
- Experience of maintaining comprehensive records
- Proven success of prioritising workload, time management and dealing with conflicting priorities
- Excellent IT skills including Microsoft Office (Word, Excel, Outlook, Power Point)
- Excellent communication skills - verbal and written
- High attention to detail and organised
- Helpful, can do approach
- Flexible and professional
Location: Wantage, Oxfordshire
Hours of work: Mon to Fri 8.30 am - 5.30 pm
**Salary**: Negotiable dependent upon experience
If you have the skills and experience to fulfil the role of **Administrative Assistant**, please APPLY TODAY
**Job Types**: Full-time, Permanent
**Salary**: £21,000.00-£25,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: 226/290323/CS