Administrative Coordinator

2 months ago


Wantage, Oxfordshire, United Kingdom Bluestone Planning Partnership LLP Full time

Position Overview:

The ideal candidate will embrace a multifaceted role, providing essential support to a vibrant and innovative team through various administrative and human resources responsibilities. This position offers the opportunity to influence the scope of the role, with primary responsibilities including:

General Responsibilities

  • Welcoming clients upon arrival and managing communications via phone and email
  • Offering administrative assistance to professional personnel
  • Managing archival systems
  • Handling inquiries regarding new business through phone and email
  • Coordinating the procurement of office supplies (such as business cards and letterhead)
  • Organizing insurance and other annual renewals for the office
  • Participating in meetings and documenting minutes
  • Updating staff schedules as needed
  • Conducting daily checks on submitted planning applications

Human Resources Duties

  • Maintaining the company's employee handbook and office protocols
  • Gathering information for employment agreements, processing payroll, tracking employee leave, and monitoring attendance (utilizing the online platform 'Charlie HR')
  • Overseeing the administration and onboarding of new employees, as well as managing offboarding processes

Qualifications

Essential Skills

  • Outstanding interpersonal, written, and verbal communication abilities
  • Proficient in MS Office and related software
  • Strong organizational capabilities
  • Ability to effectively prioritize tasks

Employee Benefits

  • Flexible working hours
  • Access to private healthcare services (including online GP consultations) and pension plans
  • Discounts on bicycle purchases
  • Allocated training budget
  • Enjoyable office atmosphere in a serene setting, with complimentary parking


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