Administrative Coordinator
2 months ago
Position Overview:
The ideal candidate will embrace a multifaceted role, providing essential support to a vibrant and innovative team through various administrative and human resources responsibilities. This position offers the opportunity to influence the scope of the role, with primary responsibilities including:
General Responsibilities
- Welcoming clients upon arrival and managing communications via phone and email
- Offering administrative assistance to professional personnel
- Managing archival systems
- Handling inquiries regarding new business through phone and email
- Coordinating the procurement of office supplies (such as business cards and letterhead)
- Organizing insurance and other annual renewals for the office
- Participating in meetings and documenting minutes
- Updating staff schedules as needed
- Conducting daily checks on submitted planning applications
Human Resources Duties
- Maintaining the company's employee handbook and office protocols
- Gathering information for employment agreements, processing payroll, tracking employee leave, and monitoring attendance (utilizing the online platform 'Charlie HR')
- Overseeing the administration and onboarding of new employees, as well as managing offboarding processes
Qualifications
Essential Skills
- Outstanding interpersonal, written, and verbal communication abilities
- Proficient in MS Office and related software
- Strong organizational capabilities
- Ability to effectively prioritize tasks
Employee Benefits
- Flexible working hours
- Access to private healthcare services (including online GP consultations) and pension plans
- Discounts on bicycle purchases
- Allocated training budget
- Enjoyable office atmosphere in a serene setting, with complimentary parking
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