Temporary Pa to Bursar

4 weeks ago


Oxford, United Kingdom Allen Associates Full time

Are you seeking a stimulating and satisfying assignment? This could be the ideal role for you

We have registered an exceptional position within a prestigious Oxford educational organisation.

The main purpose of this role is to provide key support for the Bursar and work closely with the other PA and Administrator to ensure the smooth running of the Executive Office.

The role will be ongoing for 6 months initially whilst they recruit for a permanent member of staff however should you be interested in the permanent position you will be given the opportunity to apply.

**Temporary PA to Bursar Responsibilities**
- Dealing with correspondence, including interdepartmental liaison
- Provide confidential secretarial support to the Bursar, including managing the day-to-day business of the Bursar, researching and preparing information on his behalf
- Provide full administrative support on financial matters
- Responsible for the effective maintenance of paper and electronic information systems
- Scheduling and organising meetings, drafting agendas, preparing and collating documents, taking minutes
- Circulating documents and maintaining them for easy retrieval and archival purposes
- Welcoming visitors and assisting them with queries
- Planning the annual calendar of meetings
- Organising travel bookings and associated expenses for the Bursar
- Develop good working relationships with colleagues

**Temporary PA to Bursar Rewards**

Alongside a competitive hourly rate, you will receive the following benefits:

- Holiday pay
- Incredible lunches provided
- Valuable experience in a highly regarded organisation

**The Company**

This client is a prestigious Oxford educational organisation, with a hardworking but sociable team. The staff interact easily, and they encourage a flat structure, people eat together and there is little evidence of a hierarchy which makes it a friendlyand relaxed place to work.

**Temporary PA to Bursar Requirements**
- Substantial experience of working as a PA at a senior level
- High standard of written and spoken English with the ability to draft fairly detailed correspondence and documentation with a high level of accuracy
- Ability to judge priorities
- Excellent organisational skills
- Ability to observe confidentiality
- Ability to exercise own discretion, especially in absence of the Bursar
- Ability to work in a sometimes busy and pressured environment
- Ability, intellect and initiative to work in a dynamic environment and to get on well with people in an academic setting
- Excellent interpersonal skills, including the ability to communicate confidently, effectively and diplomatically with internal and external contacts at all levels
- Excellent diary management and organisational skills
- Warm and welcoming personality, able to maintain a happy office atmosphere, genuine interest in people

**Location**

Our client is based in Oxford (OX2) there is parking available onsite, and it is close to public transport links.

This will role be working on a 37.5-hour week and is an office based opportunity.

**Katie Jaggers| Allen Associates |



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