Pa to College Bursars

3 weeks ago


Oxford, United Kingdom Manpower Full time

An Oxford University College is looking for an experienced PA / Administrator to support two Bursars.
The Home Bursar who is responsible for the many diverse operational activities in the college and line management of the following teams: Accommodation, Kitchen, Catering, Lodge, Conferences and Housekeeping and also the Finance & Estates Bursar which includesthe Home Bursar, College Accountant, HR Director, Head of Works, Head of Gardens & Grounds and IT Manager and works closely with relevant committees, other Officers, staff and external advisers.
Your role is to provide a high-level range of administrative / PA support services to the Bursars, so this role requires very good attention to detail, covering a broad variety of administration duties. The role is an integral part of the College, so a highlevel of professionalism and interpersonal skills are essential.
Administrative / PA Responsibilities

- To be the first point of contact for visitors to the Bursary, responding courteously and efficiently and to assist or redirect as required.
- To manage the F&E Bursar's and Home Bursar's diary, organising events and ensuring attendance at meetings, including organising travel arrangements.
- To provide the full range of administrative support for the F&E Bursar and Home Bursar, ensuring the development and maintenance of efficient office systems, including assisting with the preparation and circulation of committee papers, taking minutes andupdating information on internal and external websites.
- To lead specific projects on behalf of either Bursar to achieve specific tasks or improve the administrative functions of the College.
- To coordinate the processing of Freedom of Information requests, on behalf of the Bursar, requesting information from other departments when appropriate, drafting responses for the Bursar's approval and ensuring a response is provided within the requiredtimeframes.
- Coordination and secretarial support for several ad-hoc project-specific Steering Groups. Several projects, including building projects, run concurrently, so a high level of organisation is needed.
This position is based in Oxford City Centre mainly on site with some flexibility, salary offered is £30 - £33k depending on experience, hours are Monday to Friday 9.00am - 5.30pm which includes a free lunch, 30 days holiday + 8 Bank Holidays, Excellentpension scheme, train and bus discounts and free Gym and Pool.


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