Team Organiser

2 weeks ago

London, United Kingdom Network Rail Consulting Full time

Network Rail Consulting (NRC) is the international consultancy arm of Network Rail - the owner and operator of Britain’s mainline rail system.

Through our consulting services, we have helped many agencies around the world accelerate transformation efforts, make step-changes in major program delivery, and achieve leaps forward in areas such as asset management and maintenance and system integration.Our work is driven forward by our values**:passion**, **agility**, **collaboration**, and **impartiality**.

**About the project**:
Building on our continued success, we are looking for a **Team Organiser** to join our team in London

The role of the Team Organiser is primarily to support both the day-to-day operation and running of the UK and Middle East teams.

This is a highly adaptive and flexible role which encompasses a range of skills and service needs including clerical and administrative support, IT support & issues resolution, availability of office supplies and provision of travel and hotel accommodation to maximise the productivity of the teams.

**What will you be doing?**:
**Team Support**:

- Manage the UK and Middle East teams’ domestic and international travel and hotel arrangements in line with NRC's Travel & Expenses Policy and agree arrangements with the appropriate team members;
- Manage the Mobilisation and Demobilisation flights, accommodation and relocation arrangements for new joiners/leavers in the Middle East;
- Arrange meetings, conferences and training (including preparation of agenda/minutes/attendance records if requested) as directed by team members;
- Manage the booking calendar and provide hospitality (drinks/lunches) for meetings in the London office;
- Act as the ‘Brand Book Ambassador’ in formatting project documents (i.e. - Letter, PowerPoint decks, memos. technical notes, reports, minutes etc) adhering to the NRC brand guidelines;
- Manage the approval and execution of documents via Adobe Sign;
- Co-ordinate the resolution of team problems regarding IT and office facilities (including arrangement of repairs and maintenance as necessary), minimising the impact on team productivity;
- Provide SharePoint administration support to the Global NRC team;
- Administer access passes for the London office;
- Coordinate the on-boarding of new employees, relevant IT and communication equipment, logins, office access and PPE;
- Provide ad hoc administrative support to UK and Middle East teams.

**Office Management**:

- Undertake general office administration duties including control of all mail and couriers, greet guests, undertake safety briefing to all visitors and provide refreshments to visitors.
- Utilise financial and procurement systems and act as Local Purchasing Agent (where advised) to order stationery, consumables, business cards, specialist printing, etc.
- Assist in preparing bids, CVs and project sheets as requested.
- Ensure all office equipment is safe and working at all times (i.e. printer, VMR etc).
- From time to time, it may be necessary to undertake Billable Tasks to assist during times of peak workload.

**Skills, Experience & Qualifications**:

- Advanced level MS Office skills (particularly WORD), including SharePoint, and good general IT skills at the administrator level;
- Excellent organisation, communications and time management skills;
- Customer focused (internal and external);
- Ability to build work across a multidisciplinary team and build relationships at all levels;
- **Recognised qualification in office management would be desirable**
- Knowledge and experience of records management; and experience of working in a professional services company is also desirable

For the right person, this role presents a fantastic opportunity to develop their career, joining an established and passionate team, with ambitious plans to grow and share global best practice with local clients.

**Apply**:

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