Procurement Administrator

2 weeks ago


Manchester, United Kingdom Ylem Energy Full time

**Job Description - Procurement Administrator**

Reporting to the Procurement Manager, the **Procurement** **Administrator **will join the Ylem Project Team and work with the Project team members and the Accounts Team on the management of Purchase Orders, Invoices and any issues. The Administrator will join the Procurement Manager in the management and procuring all the ancillary services and facilities required for the development of all the Ylem Renewable Projects. The Administrator will also be expected to support the Procurement Manager with any Contractual Administration and internal management of costs and variations.

**Key Responsibilities and Accountabilities**:
To follow the Procurement & Contract processes and establish a reporting mechanism which manages the Projects related Purchase Orders, Invoices and Contracts progress. The Administrator will be expected to conduct meetings on a regular basis to update the Procurement Manager and Project Managers on payments and progress.
- Responsible for issuing any Purchase Orders and Invoices as may be required under the Contracts. Responsible for following through with these purchase orders and invoices in particular ensuring payments have been made.
- Manage the relationship between Ylem and the contractor/ supplier in relation to the Purchase Orders that have been issued.
- To create, manage and maintain management control sheets that monitor the payment dates in accordance with the Purchase Orders and any Contracts milestones.
- To control and monitor Contract variations to the works being carried out on the Projects by creating a suitable control sheet that logs the causes and the costs of the variations.
- Bi-Weekly reporting to Procurement Manager on the administration of Purchase Orders and Invoices under the Contracts.
- Liaise with the Project Managers and advise on the progress or delays of works being carried out under the Contracts.
- Provide update management reports to the Procurement Manager for review and approval of any payments.
- Attend meetings with the Procurement Manager, Project Managers and Contractors on Procurement and Contractual issues.
- Communicate with the Project Managers and Accounts Departments with updates using tracker reports on Procurement and Contracts progress.

**Additional Responsibilities**
- Produce Contract Plans and status reports to a timetable
- Assist in issuing contractual documentation
- Maintain contract folders of specifications, drawings and documents - hard copies and electronical copies in a database.
- Manage / report on contractual issues from Contractors.
- Visits to Contractors to support contractual meetings.

You will be asked to work closely as part of a team and assist colleagues in a range of other activities - a flexible approach to working hours is also expected.

Formal Training will be available for Procurement (CIPS) and Contracts (Contractual Administration).

**Salary**

Range £25,000 to £28,000

Full time



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