Pa to The Head of Fraud Defence and Project Support

2 weeks ago


London, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 262369**Salary**:

- £23,560- Additional £3000 London Recruitment and Retention Allowance is applicable.**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Head Office & Corporate Services - Fraud Defence**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Main Building, Whitehall, LondonAbout the job

**Job summary**:
The Analysis & Intelligence team provides a wide range of assessed products to support and direct this work. Its primary roles are to provide a trusted single version of the truth on the threat to the MOD from fraud & corruption; to provide statistical and related management information (MI), provide advice and research to underpin decision making, policy development and evaluation within MOD; and to support the production of relevant National Statistics on Defence
The team’s work is high profile and demanding but is extremely rewarding and provides an excellent insight into the workings of the MOD as a department of state. Collaboration is at the heart of how we work. The team works closely with a wide range of diverse stakeholders across MOD, UK Government, across Defence Industry and internationally.
The work is challenging and varied but is extremely rewarding and provides an excellent insight into the workings of the MOD.

The team currently work to a flexible hybrid model, you will be expected to work from the office at least 2 days a week in support of the HD of Fraud Defence. The days you work from the office will be agreed with your line manager but is to be expected to match the HD of Fraud Defences pattern.

This position is advertised at 37 hours per week.

**Job description**:
**Role Responsibilities**:
This role is dual hatted, which will deliver the personal assistance duties and provide the wider team with administration and secretariat support.

**PA to the Head of Fraud Defence (HD FD)**

Fraud Defence is responsible for delivering the Counter Fraud, Bribery and Corruption strategy within Defence.

You will possess excellent interpersonal and communication skills, be confident and well organised with the ability to work single-handed, as well as part of a team. You will also be flexible and able to accommodate the rapidly changing needs of a Personnel Assistant.

This will be an opportunity for the successful applicant to gain experience in working at the heart of Defence, opening up exciting development opportunities for the future.

PA experience would be highly desirable but not essential. Main duties include:

- Maintenance of the FD Senior Management Team’s diary on Microsoft Office Outlook. You will be working in a fast moving and reactive environment needing to screen, confirm, reschedule and cancel appointments as necessary and help resolve meeting clashes and delegate attendance promptly.
- Delegating on behalf of the HD FD- ensuring team members attend meetings if diary clashes cannot be resolved.
- You will ensure daily paper copies and ever-changing diaries are updated and papers for meetings are printed in the advance with reading time provided in the diary.
- You will ensure that draft copies of manual papers are properly secured and are accessible, and that final electronic copies of formal meeting papers are appropriately secured, filed and are accessible.

**Project Support Officer (PSO)**

PSO duties will include providing administration and secretariat support to the Fraud Defence team, including support for the Fraud Ethics and Propriety Board, organisation of events and conferences and supporting the teams wider objectives. The role will offer the opportunity to be involved in a number of counter fraud activities which will build a good foundation to a career in counter fraud or as a personal assistant.
- You are responsible for booking meeting rooms in MOD Main Buildings and Other Government Departments; arranging visitor access to MOD Main Building. This role will involve working with counterparts in the MOD and will involve proactive and confident contact with OGDs and external organisations.
- Organising travel in the UK and overseas (flights, car hire, train). Collating appropriate documents, ensuring best value for money when making travel arrangements, and complying with appropriate guidance.
- Being responsible for the Electronic Procurement Card (ePC) to make appropriate purchases
- Maintaining a record of key supplier Task Request Forms and their Invoices.
- Collating responses for the Directorate’s Newsletter.
- Submitting catalogues requests via the iHub for new user accounts, telephone numbers, mobile phones and ordering stationery for the team.
- Provide secretariat and admin support to meetings, including the Fraud Ethics and Propriety Board
- Provide support to the wider FD to a


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