Event Assistant
9 months ago
**Job Title**: Event Assistant
**Location**: Southampton, UK
**Position Overview**:
As an Event Assistant, you will play a vital role in supporting the planning and execution of various events. This role requires a proactive, organized, and adaptable individual who thrives in a fast-paced environment. You will work closely with our Event Coordinator and other team members to ensure seamless event operations from start to finish.
**Responsibilities**:
**Pre-Event Preparation**:
Assist in researching and sourcing event venues, vendors, and suppliers.
Coordinate logistics such as transportation, equipment rentals, and accommodations.
Prepare and distribute event materials, including agendas, signage, and name tags.
Assist in creating and maintaining event timelines and schedules.
**On-Site Event Support**:
Set up and break down event spaces, ensuring all equipment and decorations are in place.
Welcome guests, provide assistance, and address any inquiries or concerns.
Coordinate with vendors and suppliers to ensure timely delivery and setup of services.
Assist with audiovisual equipment, lighting, and other technical aspects of the event.
Monitor event activities to ensure they run smoothly and address any issues as they arise.
**Administrative Tasks**:
Maintain accurate records of event expenses, receipts, and invoices.
Assist in managing RSVP lists, attendee registrations, and seating arrangements.
Prepare post-event evaluations and reports, gathering feedback for future improvements.
Provide general administrative support to the Event Coordinator and team members.
**Qualifications**:
Excellent organizational skills with the ability to multitask and prioritize effectively.
Strong attention to detail and problem-solving abilities.
Exceptional communication and interpersonal skills.
Proficiency in Microsoft Office Suite and event management software (e.g., Eventbrite, Cvent).
Ability to work flexible hours, including evenings and weekends, as required.
Physical ability to lift and move event equipment and supplies.
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