Executive Personal Assistant

2 months ago


Newcastle upon Tyne, United Kingdom Jackson Hogg Full time

Jackson Hogg is delighted to be working with a growing company in their search for an Executive Personal Assistant.

There is a need to provide support on day to day matters such as diary management.

**Job Title: Executive Personal Assistant**

**Typical responsibilities will include**:

- Manage and schedule board and management meetings
- Prepare and distribute agenda and take minutes and actions at monthly meetings
- Manage Outlook calendars, including arranging meetings, booking meeting rooms and ensuring that supporting documents are provided in advance
- Arrange Zoom and Teams calls
- Liaise with and booking external venues for off-site meetings and facilitate the day of the event
- Liaise with external providers in terms of catering for meetings, where appropriate
- Understand the C-Suite’s tasks, projects and maintain a ‘To Do’ list
- Answer incoming letters and produce routine replies to correspondence, scanning to the appropriate filing systems where applicable
- Arrange travel and accommodation for the MD and Execs where required
- Arrange induction meetings with department managers for new members of staff
- Provide administrative support to HR and Finance & Planning meetings, including arrangements, agendas, notes and progressing actions as directed.

**Hours/Days**: Monday to Friday, 9am - 5pm

**Type of Job**: Full Time/Permanent/Hybrid

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Newcastle upon Tyne


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