Finance Department Admin Assistant

4 weeks ago

Glasgow, United Kingdom The Scotsman Group Full time

**Job Ref**:SCO2380

**Branch**:The Scotsman Group - Central Office

**Location**:Head Office, Glasgow

**Salary/Benefits**:Competitive Salary

**Contract type**:Permanent

**Hours**:Full Time

**Hours per week**:40

**Posted date**:09/02/2023

**Closing date**:11/03/2023

**Wh**o we are?**

The Scotsman Group is Scotland’s largest and most diverse hospitality group, with a collection of over 40 venues across Scotland including bars, restaurants, hotels and more.

**We are looking for a Finance Department Admin Assistant**_ _**to join our fantastic team.**_ _**

**What is in it for you?**

As part of Scotsman Hospitality, you will have access to the following benefits that include:

- Wagestream - Stream up to 40% pay as it is earned and set automatic savings to support your financial wellbeing.
- Hotel and Apartment discounts.
- Access to Scotsman Perks Benefits Portal.
- Staff meals on duty.
- Flexible working opportunities.
- Career development through our Scotsman Steps training programme.

**The Role**:
Working as part of the Finance Team at our Head Office in Glasgow, you will assist the Commercial Officer with a varied workload as part of the Commercial Team. You will also be required to assist with other tasks within the wider Finance Team when required.

**Role Responsibilities**:

- Monitoring contracts and ensuring billing is in accordance with the contract terms for the following services:

- Utilities
- Rates
- Refuse
- PPL/PRS
- Consumables
- Sky/BT Tv
- Liasing with suppliers to add/remove units to existing contracts.
- Liasing and negotiating with suppliers to resolve any billing disputes or cut-off issues.
- Equipment purchasing:

- Working with business stakeholders to determine equipment requirements.
- Obtaining quotes for equipment purchases.
- Recording equipment purchases and related warranties.
- General Purchasing:

- Ensuring that preferred suppliers are being used where possible.
- Querying purchases with unit managers to identify supplier requirements.
- Setting up contracts with new suppliers where necessary and ensuring that the best deal is acheived.
- Supporting the Operations Team in tender processes through the provision of information.
- Supporting the marketing income and retro discount processes.
- Other ad hoc duties within the wider Finance Team as required.

**Skills Experience**:

- At least 1 years experience of working in a business environment.
- Proven experience of managing and prioritising a varied workload.
- Excellent communication and negotiating skills, particularly in relation to resolving supplier disputes.
- Excellent attention to detail.
- Experience of the Microsoft Office Suite.
- Someone who uses a common sense approach.
- A team player who is willing to adapt to the changing demands of the business.

**The Person**:
Will be a confident and personable individual who would preferably have experience in working in a commercial environment. You will have strong organisational skills, be attentive to detail and be able to adapt your approach to the changing needs of the business. In return we offer an interesting and varied role and excellent working conditions.

Scotsman Hospitality is a privately owned and operated business which focusses on a bold and brave approach to delivering customer experiences which challenge the status quo.

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