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Admin Assistant

4 months ago

Glasgow, United Kingdom Marie Curie Full time

This is an exciting opportunity for an Admin Assistant to join our dedicated team at the Marie Curie in Glasgow Hospice.

**Title**:Admin Assistant

**Hours**:37.5hrs per week Monday to Friday

**Contract Type**:Permanent

**Based**:Glasgow Hospice

**Closing date**:15th September 2023

**Interview date: TBC
We are seeking an enthusiastic and attentive admin Assistant to join our amazing team at our Glasgow Hospice

**, Accountabilities (Duties & Responsibilities)**
- maintaining good working relationships and effective communication both within Marie Curie and between external agencies.
- To develop and maintain systems to ensure efficient management of information held in both computer and manual filing systems.
- To work in collaboration with other administrative and clerical staff within the Hospice to ensure effective support throughout, ensuring the needs of the Hospice are met.
- To provide full, confidential, administrative/secretarial service to Hospice departments including typing, proof-reading, filing, photocopying and distribution of information as required.
- To attend meetings/multidisciplinary meetings as appropriate and take minutes where required.
- To take patient referrals from GP’s, Macmillan and District Nurses, Community Palliative Care and Hospital teams, and process accurately and in a timely manner.
- To arrange patient appointments and professional meetings on behalf of the departments and produce attendance lists.
- To manage the compilation of staff rotas.
- To prepare all correspondence and reports required by appropriate Hospice Personnel using word processing, spreadsheet and graphics packages as appropriate within specified deadlines.
- Organisation and monitoring of receipt, sorting and distribution of mail.
- To order, check delivery and costing of stationery ensuring value for money is achieved.
- To assist in booking necessary travel and accommodation for the appropriate Hospice Personnel.
- To provide cover to other administration roles in times of absence or annual leave.
- To maintain and update bookings for Education rooms, take bookings, set up rooms, do function sheets, liaise with catering department.
- To assist in the preparation and coordination of workshops, conferences and teaching sessions.
- Exercise the highest level of confidentiality at all times.
- To ensure that Marie Curie standards are attained and all policies and procedures are carried out. Other ad-hoc duties as requested by the Administration Services Supervisor.

**What’s in it for you**:

- Marie Curie Group Personal Pension Scheme
- Season ticket loan
- Loan schemes for bikes; computers and satellite navigation systems
- Continuous development
- Industry leading training programmes Employee Assistance Programme

Marie Curie is committed to its values, which underpin our work. We take stringent steps to ensure that the people who join our organisation through employment or volunteering, are suitable for their roles and are committed to safeguarding all our people from harm. This includes our staff, volunteers and all those who use or come into contact with our services. We are dedicated to creating not just a safe place to work but also a supportive and rewarding one.
- We reserve the right to close this vacancy early. Agencies need not apply._

Every day of your life matters - from the first to the last. When you work for Marie Curie, you understand that better than ever. We’re a passionate, committed and diverse team of more than 4,400 staff and 12,000 volunteers, here for people living with any terminal illness, and their families. We offer expert care, guidance and support, to help them get the most from the time they have left.

Everyone knows our daffodil, but it’s our warmth, creativity and care that touch lives. Here, we take the time to really get to know the people we care for and those who love them. And we do whatever it takes to give them the final days and hours they deserve.