Senior Administrator

4 months ago

NewarkonTrent, United Kingdom Lanarca Ltd Full time

About the role

This is a key role, needed to support a growing workload for the Directors and key clients who also require confidential, executive level administrative support, which Lanarca is commissioned to provide.

The Senior Administrator for Lanarca will play a key role in our small team. Reporting to the Managing Director, the postholder will work closely across a range of commissioned projects and provide central support for the team, working closely with the Managing Director and supporting the day‐to‐day running and administration of a very busy office with a diverse workload.

A key aspect of the role includes taking responsibility for a wide range of administrative tasks, planning agendas, taking minutes, maintaining risk logs and action trackers, diary management, and logistics planning including travel bookings.

The post holder will have responsibility for maintaining and developing electronic filing systems on behalf of the team, organising office supplies, supporting event planning and event delivery, supporting social media across our operations, leading on projects from time to time and general administrative support to enable the smooth running of the key individuals for all day‐to‐day activities.

Joining a small but busy team, this role provides variety, autonomy and will be fast paced, challenging and rewarding.

About the location

Lanarca has a fully equipped office base in Winthorpe, on the outskirts of Newark and within 20‐30 mins drive time to Lincoln and Grantham. Our office is also the base for the charity established by our Managing Director and has dedicated space for charity activities as well as the functioning of our office work. We act as a ‘base’ for clients from time to time also, receiving client incoming mail and providing office services from our base. This post will be a hybrid role with some time required at the office, to support the smooth running of operations, but there will be significant flexibility for the successful postholder for a high proportion of home‐based working, if that is desired.

About you

You are an outstanding administrator, passionate about your career and excited to undertake a challenging but rewarding role to deliver best‐in‐class administrative support, often going ‘the extra mile’. You are very focussed on the details, and enjoy completing work to a very high standard. Variety is something you enjoy - you’re happy to have a dynamic workload that includes a wide variety of interesting tasks, working with different colleagues in the team on different projects.

You’re naturally very organised, and enjoy supporting others to be organised too You’re assertive and confident with the ability to prioritise a busy workload and work at pace. As part of a small team, and with responsibility to represent our Directors and our key clients, you’ll bring simply excellent communications skills, and the ability to remain calm and reliable under pressure.

We are a small team and colleagues work across project areas to support each other when needed. You’ll be keen to work in this way, and enjoy working as part of a flexible, mutually supportive team.

Essential criteria - skills and experience
- Skilled in the Microsoft office suite (specifically Excel, Word, Outlook, and PowerPoint). Ideally also experienced in Adobe Create Suite and Hootsuite (though training can be given).
- Experience of diary management and arranging meetings / preparing papers.
- Experience of travel planning and associated administration
- High level of competence in office management and all aspects of administration
- Excellent minute taker, able to plan and set agenda’s, support meeting delivery and create accurate records rom fast paced discussions
- Experienced and confident with social media including LinkedIn, Facebook, Instagram and X (formerly Twitter)
- A strong communicator, able to communicate messages clearly to a range of audiences at all levels - both verbally and in writing.
- Very strong organisational skills and ability to prioritise work and work independently.
- The ability to build productive working relationships quickly and to engender confidence with colleagues and stakeholders.
- Experience of managing conflicting priorities in a fast paced, constantly changing work environment to achieve successful outcomes.
- Proven stakeholder management skills, with ability to work confidently with senior colleagues.
- Ability to take responsibility for projects and work autonomously, taking responsibility for own workload
- Willing to adapt and work flexibly responding proactively to the demands of a small and busy team with a diverse workload
- Able to maintain a high degree of confidentiality in all aspects of their work

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: Hybrid remo

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