Personal Assistant

1 month ago

Birmingham, United Kingdom Balfour Beatty Vinci Full time

**Balfour Beatty Vinci has an exciting opportunity for a Personal Assistant to join our team based in Central Birmingham, working on the HS2 project.**:
**About The Role**:
Provide full support to the Project Director, Construction Director, Commercial Director and Director of Major Structures across the sublot.

**What You'll Be Doing**:

- Schedule, coordinate and arrange all internal and external meetings and some personal meetings/appointments.
- Process Mileage/expenses using our internal system, monthly.
- Manage travel plans, hotels, trains, flights via a 3rd party booking system.
- Provide general secretarial administration duties as requested.
- Support on minute taking, preparing documents and action planning for monthly meetings.
- Full diary management and control, substantial diary support/meeting requests.
- Occasional prepare and amend presentations.
- Liaise with parent companies / senior external stakeholders / client senior executives to co-ordinate meetings.
- Support and work closely with our events team/person to plan leadership events/away days and workshops.
- Extensive planning of site visits/tours for VIP guests / groups for internal / external and clients.

**Personal qualities we are looking for**:

- Organised.
- Friendly.
- Calm.
- Able to deal with ambiguity.
- Flexible.
- Able to manage fast-paced situations and environment.
- Able to deal with vast amounts of change.
- Great verbal and written communication skills.

**Experience/Criteria required**:

- Have experience at PA level.
- Have excellent organisational skills and a background providing support to a senior team.
- Have good communication skills, both written and verbal, and presentational communication.
- Have a high accuracy rate and attention to detail.
- Be able to work under pressure, organised and ability to adhere to and prioritise deadlines.
- Driving licence preferred as travel to sites for meetings is required from time to time.

**Why work for us**:
Balfour Beatty VINCI (BBV) is responsible for designing and building part of the most exciting and challenging infrastructure project in Europe: HS2. We are building the West Midlands section of HS2's Phase One route, spanning approximately 90km from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire. We will be employing thousands of people from the region to design and build the civil infrastructure for HS2 and we are looking for a wide range of skills to join the team and support this unique and ground breaking project.

**- **Diversity and Inclusion**:
We aim to be a leader in equality, diversity and inclusion by creating a safe inclusive working environment for all - living our values of Safety, Respect, Integrity and Leadership. We are positive and inclusive about making adjustments, providing flexible working, encouraging all staff to engage in a diverse range of year round learning opportunities and provide personal development opportunities. Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture.

**- **Disability confident**:
**- **Flexible working**:
**About Us**:
Balfour Beatty VINCI is a long established joint venture between two global leaders in the delivery of critical infrastructure. Working together for over 30 years, we have been successful in delivering a number of significant infrastructures; creating unrivalled expertise and capability across rail, highways and aviation sectors in the UK and beyond.

In 2008, we announced our formal alliance with the aim of delivering modern and innovative solutions to the UK's infrastructure needs. Since then, our collaboration has gone from strength to strength. We've successfully bid and delivered many key projects for Crossrail and Highways England Smart Motorways Programme. Balfour Beatty VINCI is a powerhouse for critical infrastructure.

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