Administration Assistant

3 weeks ago


Paisley, United Kingdom The Wynd Counselling & Conference Centre Full time

**Job Details**

**Job title - **Administration Assistant

**Salary - **£10 per hour (£19,240 per annum pro rata)

**Job type - **Part-time job share (20 hours per week) Monday - Friday (12.30pm - 4.30pm)

**Full Job Description**

A great opportunity to work in a community hub based in the centre of Paisley which is also the outreach centre of Oakshaw Trinity Church.

The Wynd Counselling & Conference Centre was first established in 1984 and has had thousands of people use the facility over the years for many different functions.

As Administration Assistant you will be a vital part of the work the centre does in the community and ensure that the business continues to progress on multiple fronts.

We are looking for someone who understands the ethos of the centre with its Christian background whilst completing tasks related to finance and administration.

**Key Responsibilities**
- Record all cash income to the centre and prepare all cash along with banking the funds.
- Pay all accounts that have been authorised for payment and record in the accounting system which is ‘Xero’.
- Post all entries pertaining to income and expenditure to the appropriate ledger accounts.
- Prepare and issue all invoices to clients/customers and post the entries to both personal and nominal ledger accounts.
- At the end of each month to prepare the following from the computerised system and pass to the Centre Manager: Trial balance, bank reconciliation, aged debtors and monthly management accounts.
- Open mail and complete the appropriate documentation daily and ensure any mail directly addressed to anyone is passed directly to them unopened.
- Assist the Centre Manager with maintenance, ordering of supplies and health and safety issues.
- Complete general clerical duties including photocopying and filing.
- Record enquiries from prospective clients wishing to use The Wynd Centre or Oakshaw Trinity Church and record all bookings in respect of lets and events.
- Liaise and support external lets and assist with the preparation and organisation of events.
- Update and maintain the congregational roll and database of Oakshaw Trinity Church and any other church related documents.
- Prepare the order of service alongside the Church Minister for each service at Oakshaw Trinity Church.
- Print and distribute minutes of the Kirk Session.
- Maintain and update pastoral records and pastoral visitations.
- Co-ordinate in conjunction with the Minister to assist in organising baptism, funeral and wedding arrangements.
- Answer calls and record bookings in relation to the counselling service along with maintaining the counselling diary in co-ordination with the Counselling Manager.

**Desired skills**
- Experience of using the Microsoft package, particularly Word, Excel and Publisher.
- Experience of using financial systems and bookkeeping.
- Experience of working with confidential information and ensuring it remains strictly within the office.
- Experience of a customer facing role.
- A good telephone manner.

**Benefits**
- 31 days holiday pro-rata (inclusive of public/bank holidays)
- Opportunity to play a key role in growing our presence within the centre of Paisley.

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: £10.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Paisley, PA1 2DB: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: WYNDCENTREADMINISTRATION



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