Courier/archive Assistant

5 months ago

Eastbourne, United Kingdom Mayo Wynne Baxter Full time

**Courier/Archive Assistant**
**Permanent, full time**
**Based in Eastbourne**

**Let us introduce ourselves**

Mayo Wynne Baxter has over 200 staff and Partners across our Sussex offices and have been providing advice to the people of Sussex and beyond for over 150 years. We are proud of our heritage and our strong reputation in Sussex, but we have clients based across the globe. You will be joining a firm that prides itself on delivering exceptional service to our clients and to each other, in a friendly and supportive way.

We believe that we are stronger together and that our differences make us strong. We know that we are all more effective and perform at our best when we can completely be ourselves, and that the more diverse perspectives we have, the more we are able to learn, grow and thrive.

We believe in trusting our people to make the right decisions for themselves, from when and where you work, to how you dress; we focus on outputs.

**The opportunity**

This is an exciting opportunity to join our Archive team as a Courier and Archive Assistant.

To place into storage and retrieve from storage original documents and matter files ensuring that the electronic record of the stored material and its location are both accurate and complete.

You will also be required to deliver items of internal post, files and packages to any of our 8 Sussex based offices. Therefore you must hold a full, clean driving licence.

**Your key duties will be**
- Archiving, indexing and storage of closed files in accordance with the current archive process specified by the Archive Manager
- Initiating the retrieval of closed files from archive storage on request
- Secure destruction of time-expired archived files
- Placing deeds, securities, wills, EPA/LPAs, and other documents and items into secure storage and retrieval of same on request in accordance with the specified process
- Creation of complete and accurate document records on Peppermint database, and updating with current location data
- Investigating queries about stored files or documents
- Moving boxes and small items around the building
- Organising clearance of confidential shredding
- Recycling of paper matter files for re-use when in appropriate physical condition
- To deliver all items of internal post, files, packages, boxes or other objects to the specified office and to collect all post and other items from other offices.
- To off-load all items from the van at The Archive Store / other office location (depending on home address) at the end of the day.

**Skills and experience you will have**:

- High degree of efficiency, accuracy and organisation in carrying out tasks
- Experience of Microsoft Office suite including Word and Outlook
- Able to communicate clearly in person and in writing
- Demonstrates a recognition of the importance of working as part of a team
- Demonstrates a flexible attitude when performing all aspects of the role

**Key competencies you will need: How we work**
- Relevant administrative or secretarial qualification or equivalent experience gained in a similar role (desirable)
- excellent organisational and prioritising skills;
- the ability to work in a busy team;
- Ability to work under own direction.
- Full, clean driving licence
- Efficient, well organised and capable of working to deadlines

**Equal opportunities

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