Legal Secretary/assistant

4 months ago

Eastbourne, United Kingdom Emin Read Solicitors Full time

We are currently seeking a Legal Assistant or Legal Secretary to join our Eastbourne office in our Conveyancing team.

The role is permanent, full time (8.30-5.00 M-F), and office based.

Experience in a legal assistant/secretarial role and knowledge of conveyancing would be beneficial.

Salary negotiable and dependant on experience.

The roles include, but are not limited to:
- Key Objectives
- To assist Fee Earners in the management of caseload by actioning legal procedures as directed.
- To assist Fee Earners in the management of caseload by dealing with file related queries either face to face or by telephone.
- To assist Fee Earners in the processing of matters on a timely and cost-effective basis.
- To support Fee Earners in the maintenance of files by effective file management.
- To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Fee Earner.
- To attend to clients, taking instructions, and conducting letter and telephone enquiries as necessary
- To use the correct procedures and systems in order to manage cases effectively and in accordance with the company’s standards and legal requirements.
- To improve and enhance the company’s client base by effective liaison with existing clients.
- To manage own work allocation, productivity and quality of work with minimum supervision.
- To comply with all, company policies and procedures
- To ensure our clients received the best possible service at all times
- To ensure our introducers of business receive the best possible service at all times.

Key Responsibilities
- Linking post to client
- Using Case Management/Ledger Systems
- Verifying client identification in accordance with company Laundering Policy Guidelines.
- Opening Files issuing initial documentation/client care forms.
- Reviewing files ready for archiving/closing files.
- Ensuring all telephone calls are returned within 2 hours of receipt wherever possible or at the latest, prior to close of business on each working day.
- Produce contract documentation in accordance with the company procedure and policy
- Raise pre-contract enquiries
- Order searches
- Exchanges
- Post-completion
- Generally, assist the Fee Earner with all aspects of file progression and casework, with their input and guidance.

We offer:
- Competitive salary
- Pension
- Career Development

**Job Types**: Full-time, Permanent

**Salary**: £18,000.00-£24,000.00 per year

Schedule:

- 8 hour shift

Work Location: In person

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