Senior Company Secretarial Assistant
3 weeks ago
The main purpose of the role is to support the delivery of a first class service to Prism clients through the provision of company secretarial administrative support and best practice.
It will require the proactive management of a portfolio of clients, with the assistance of a Company Secretarial Assistant and broadly include the maintenance of statutory records of client companies, co-ordinating the preparation and filing of statutoryforms and returns at Companies House, and other administrative tasks required to ensure clients meet their statutory and regulatory compliance obligations.
**Core Responsibilities**:
- Maintaining statutory records for client companies using Blueprint, GEMS and other company secretarial software packages;
- Compiling, maintaining and updating compliance diaries for clients to ensure that statutory and regulatory filing deadlines are communicated and met;
- Preparing statutory forms and returns, and any other supporting documents, for the approval and/or signature by clients;
- Filing statutory forms and returns at Companies House (including the annual Confirmation Statement);
- Preparing routine minutes to support the approval of statutory forms and returns, including minutes to approve the annual financial statements of client companies;
- Preparing dormant accounts for client companies;
- Incorporating new companies, and dealing with post incorporation matters (appointment of Directors/Secretary, change of accounting reference date, etc.) as required;
- Maintaining and updating minute books for client companies, and ensuring that statutory retention periods are adhered to;
- Providing reports and statutory information to clients on request;
- Assisting with the production of annual and quarterly invoicing as required;
- Ensuring that all precedents, templates, checklists and guidance are kept up to date and fit for purpose;
- Developing and improving internal procedures and processes to ensure they continue to support the delivery of services to clients on time and to a high standard; and
- To support and coach junior members of the team assist in the management of their day to day workflows.
**Academic & Professional Qualifications**
- Recognised degree or equivalent qualification
- ICSA qualified or part-qualified
**Expertise**
- At least 3 years of company secretarial experience
- Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 2006
**Competencies**
- High level of attention to detail and accuracy
- A well-organised approach to work, with the ability to prioritise work and to work well under pressure
- Interpersonal skills and the ability to work well with people at all levels
- Excellent reporting skills
- Able to demonstrate a proactive and flexible approach
- Resilient, able to work under pressure, cope with varying workloads, urgent projects and meet deadlines
- Strong verbal and written communication skills
- Interpersonal skills and the ability to work well with colleagues and clients
- Integrity and discretion when handling confidential information
- Proactive and flexible approach to workload
- The ability to prioritise work and to work well under pressure
- Team working skills
- The capability to work with numerical information, plus analytical and problem-solving skills
- he capability to work with numerical information, plus analytical and problem-solving skills
- a diplomatic approach and the confidence to provide support to high-profile company staff and board members
- Integrity and discretion when handling confidential information
**IT Knowhow**
- Knowledge and use of Blueprint and GEMS company secretarial software
- All Microsoft products, with a focus on intermediate to advance excel and PowerPoint skills.
-
Assistant Company Secretary
2 weeks ago
Crawley, United Kingdom South East Coast Ambulance Service NHS Foundation Trust Full timePermanent, full time 37.5 hours/week - Band 8A - £48,526 - £54,619 per annum - Location : Crawley HQ A member of the Senior Management Team of Deputy Directors, the Assistant Company Secretary supports effective corporate governance across the Trust. The Assistant Company Secretary is responsible for ensuring effective governance of and secretariat...
-
Graduate Company Secretarial Assistant
2 weeks ago
Crawley, United Kingdom Rentokil Initial Full timeTo support the Company Secretariat team in delivering high quality corporate governance compliance and administration. This interesting and varied role, reporting to the Senior Assistant Company Secretary, will involve assisting the other members of the team in the provision of a wide range of company secretarial matters and compliance services across the...
-
Senior Company Secretarial Assistant
2 weeks ago
Crawley, United Kingdom Equiniti Full timeEquiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries. EQ's vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are...
-
Secretary Assistant Required
2 weeks ago
Crawley, United Kingdom Reed Business Support Full timeReed in Crawley are delighted to be supporting one of our key clients with recruitment of a **Secretary Assistant** to support their busy and growing team on an ongoing temporary basis. The role will be assisting with the company secretarial requirements and governance which will including aiding with the arranging of Board meetings, Companies House filings...
-
Float Secretary
2 weeks ago
Crawley, United Kingdom Cordius Ltd Full timeCordius are working with an award-winning Southeast law, Legal 100 firm with offices in London, Brighton, Gatwick, Guilford, Horsham, and Hassocks. The firm has grown rapidly since it was established in 1970 and has a headcount of approximately 320. Theyare looking for a Float Secretary to support their Real Estate department at their Gatwick office. Term:...
-
Team Secretary
3 weeks ago
Crawley, United Kingdom Sussex Partnership NHS FoundationTrust Full timeDue to continued expansion, we are currently looking for an additional Team Secretary to join our busy and well established specialist team, the Sussex Family Eating Disorder Service (SFEDS). This is a full-time position although a reduction in hours to 30 per week would be considered. - Processing incoming referrals, uploading onto our electronic patient...
-
Law Firm Administrative Assistant
3 weeks ago
Crawley, West Sussex, United Kingdom Harwood Recruitment Solutions Limited Full timeWe are currently seeking a skilled and organized individual to fill the role of Family Law Secretary. In this position, you will be responsible for providing administrative support to the Family Law department, assisting with tasks such as diary management, document preparation, and conflict checks.Salary:The estimated annual salary for this role is between...
-
Administration Assistant
2 weeks ago
Crawley, United Kingdom Coburg Banks Limited Full timeOne of the UK's largest and foremost law firms is currently looking to recruit a skilled and highly organised Administration Assistant at their Gatwick office. Offering a salary of between £19,000 - £20,000 plus fantastic benefits package including - A huge number of well-being initiatives to encourage positive mental health both in and out of the...
-
Company Accountant
3 weeks ago
Crawley, United Kingdom Page Personnel Finance Full timeAre you an AAT qualified Accountant tired of not getting the opportunity to progress? Do you want the opportunity to excel your career over the next 2 years? **Client Details** My client, a leading manufacturer are looking to hire a Company Accountant to come on board within their Accountancy team in Crawley on a permanent basis. **Description** **The...
-
Learning and Development Assistant
3 weeks ago
Crawley, United Kingdom Reed Business Support Full timeDo you have an interest in HR or L&D then I may have the role just for you , Reed Crawley are delighted to be supporting one of our key clients with the recruitment ofL&D Assistant / Reception, this would suit someone that likes a mixture of a role. The key purpose of this role is to assist the HR team in delivery of Learning and Development Services with...
-
Office Assistant
1 month ago
Crawley, United Kingdom Winters Electrical Services Limited Full timeOffice AssistantLocation: Henson House, Crawley, West Sussex, RH10 1EPCompany: Winters Electrical Services LimitedDescription: Winters Electrical Services Ltd are based in Three Bridges, West Sussex and we are looking for an Office Assistant. The job involves assisting the Contract Administration and the Accounts department and general help around the...
-
Corporate Governance Officer
9 months ago
Crawley, United Kingdom SECamb Full timeProvide assistance to the Company Secretary to manage effective Board of Directors, Executive Management Board, Senior Management Team and other meetings as required, including agenda setting, liaison with managers to procure, prepare and circulate paperwork, and proactive management of action logs as required. Provide project management support to the Team...
-
Company Accountant
3 weeks ago
Crawley, United Kingdom USMAC UK Ltd Full time**MAIN DUTIES/RESPONSIBILITIES** The company accountant responsibilities include: - Preparing financial documents such as invoices, bills, accounts payable and receivable - Preparing annual accounts - Producing monthly VAT returns and annual tax computation - Completing bank reconciliations - Entering financial information into appropriate software...
-
Senior Care Assistant
7 months ago
Crawley, United Kingdom J&P Healthcare Ltd Full timeMy clients carehome in Crawley, RH11, they are focused on making their care homes not just luxury places for their residents to live, but also a wonderful place for their team members to work in. Because they believe that their residents deserve the very best care they can offer, they are committed to finding exceptional, caring individuals who want to join...
-
Conveyancing Administration Specialist
4 weeks ago
Crawley, West Sussex, United Kingdom Ashville Knight Full timeJoin Ashville Knight as a Conveyancing Administration Specialist and contribute to the success of our busy Residential Conveyancing team. As a key administrator, you will provide essential support to the Fee Earners, including preparing and drafting legal documents, handling phone calls and emails, and maintaining accurate client records. Your duties will...
-
Barista and General Assistant
7 months ago
Crawley, United Kingdom Genuine Dining Company Full time_We are The Genuine Dining Company!_ - We manage all catering across the venue for this client. This consists of the staff restaurant, our coffee bar as well as servicing internal meetings and on site events._ - We are currently on the lookout for a Barista/General Assistant to join our tight knit team, but must be able to drive._ - The role is based on 40...
-
Personal Assistant to The Chief Operating Officer
7 months ago
Crawley, United Kingdom People's Partnership Full time**Vacancy Name** - Personal Assistant to the Chief Operating Officer **Vacancy No** - VN1224 **Employment Type** - Full-Time **Primary Work Location** - People's Partnership - HQ **Description** - People's Partnership have an exciting opportunity to join our growing team as a Personal Assistant to the Chief Operating Officer. We are looking for someone...
-
Office Assistant
4 weeks ago
Crawley Down, United Kingdom Winters Electrical Services Limited Full timeOffice Assistant Location: Henson House, Crawley, West Sussex, RH10 1EP Company: Winters Electrical Services Limited Description: Winters Electrical Services Ltd are based in Three Bridges, West Sussex and we are looking for an Office Assistant.The job involves assisting the Contract Administration and the Accounts department and general help around the...
-
Events Assistant
7 months ago
Crawley, United Kingdom William Reed Ltd Full time**Who we are**: We are William Reed. We are the leading expert in the global Food & Drink industry. **Position**: **Location**:Crawley / Hybrid **Position: Part-Time** (20hours p/w) - **10 Month FTC**: - Excellent Benefits **Starting**:September '23 We are a passionate, enthusiastic and creative events team within William Reed. We deliver a wide...
-
Mergers and Acquisitions Lawyer
3 weeks ago
Crawley, West Sussex, United Kingdom Rentokil Initial Full timeThe role represents an exciting opportunity to contribute to the growth of a rapidly expanding global business. You will work closely with senior management to help accelerate the company's growth through strategic acquisitions and organic development.This position is part of a busy and successful Group Legal function, reporting to the Legal Director, M&A....