Receptionist & Events Co-ordinator

4 weeks ago

Elland, United Kingdom South Pennine Academies Full time

**Receptionist/Events Co-Ordinator**

Dear Potential Colleague,

Thank you for expressing an interest in this post.

We are looking for an individual who possesses special qualities, who can provide professional and efficient support for our central team.

If you are the individual we seek, you will be able to demonstrate the following skills and abilities:

- Strong communication skills, both verbally and written.
- Strong organisational and time management skills
- Represent the Trust by being warm, welcoming and professional

Lynda Johnson

CEO South Pennine Academies

**Post: Receptionist & Events Co-Ordinator**

Overview: The role will involve providing a warm and welcoming first point of contact for all visitors to the Trust offices. You will be responsible for the day-to-day management of events and main reception areas, whilst providing administrative support appropriate with this role.

**Salary**: Grade 4 SCP 4-5. Starting salary £18459.00 (FTE £21189.33)

Contract Type: 8.00am - 4.00pm Monday to Friday, term time only plus 5 days (37 hours per week. 38 weeks per year plus 5 INSET days)

Location: South Pennine Academies Business and Training Centre, The

Gateway, Lowfields Industrial Estate, Elland, HX5 9DL, with potential travel

across our Trust.

Reports To: Executive Assistant to the CEO

Accountable To: CEO and Directors

**The Role**

To provide support across a range of duties which will include but will not be limited to general receptionist duties.

**Main duties**:

- Facilitate meetings both face to face and virtually, including setting up of meeting rooms including refreshments and tidying up.
- Arrange refreshments/lunch for meetings and events.
- Book CPD courses when required and assist with travel/hotel bookings.
- Assist in responding and resolving routine telephone enquiries appropriately - this may involve signposting to other staff.
- Screen and distribute all incoming post.
- Organise and maintaining the reception area/offices.
- Keep a stock of stationery and ordering basic office supplies.
- Support with catering for meetings and training events.
- Greet visitors to the facility warmly.
- Word Processing and data input as requested.
- Produce documents in the house style.
- Maintain refreshments and collation of monies for the central teams’ refreshments.
- Assist with collating data for the termly Business Leaders’ calendar.
- Assist with collating data for the annual Trust calendar.
- Offer administrative support to team members as required.
- Ensure shredding/disposing of confidential information which is no longer required by the central team in accordance with GDPR.

**Generic Support Staff Requirements**:

- Uphold the professional standards expected of every member of Trust staff in all dealings with colleagues, students, parents/carers and the wider community.
- Adhere to the principles expressed in the aims of the Trust.
- Actively contribute to the continued development of the central team by attending training, participating in relevant meetings, and putting forward ideas for improvement.
- Be a positive, collaborative team member.
- Keep up to date with all aspects of the safeguarding and child protection training as it applies to the post.
- Take responsibility for your own continued professional development.
- To deal courteously and efficiently with all staff who require support.
- Undertake job related training if required.
- It is the duty of the post holder not to act in a prejudicial or discriminatory manner towards employees. The post holder should also counteract such practice or behaviour by challenging or reporting it.

**The Selection Process**

**How to Apply**
- Applications are made via the My New Term portal.
- Ensure you fully complete the relevant skills and experience section of the form, addressing the key characteristics and experiences outlined in the person specification and the unique contribution that you could make to the future success of our Trust.
- Successful applicants will be required to undertake an Enhanced Criminal Records Check via the DBS. The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

**Interviews to be held on: Tuesday 12th December 2023**

**Important Safeguarding notice/Statement of Intent**

As part of your wider duties and responsibilities you are required to promote and actively support the Trust’s responsibilities towards safeguarding. Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury. It is about creating safe places, being vigilant and doing something about any concerns you might have. It isn’t just about the very old and the very young, it is about everyone who may be vulnerable.

The following statement is an extract from our Safer Recruitment Policy and is line with the Government’s Department for Education document: ‘Keeping Children Safe

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