Executive Assistant to The CEO and Executive Team

4 weeks ago

Elland, United Kingdom Calderdale Council Full time

Application closing date
22/05/2023
- Location
Elland
- Salary
SCP 23 - 26, £26,962
- Package
Blank
- Job category/type
Schools
- Job description- We are seeking to appoint a professional, dedicated and highly motivated individual to support our CEO, Directors and Trustees.- You will work as part of central team, based at the Trust office in Elland.- If you are the person we seek, you will be able to demonstrate the following skills and abilities:
- Strong organisational skills and ability to prioritise multiple tasks seamlessly with a strong attention to detail
- Very strong interpersonal skills and the ability to build relationships with key stakeholders
- Ability to deliver timely, accurate and up to date documents to the required quality
- Substantial and successful experience of providing administrative support at an executive level including managing busy diaries and dealing with sensitive and highly confidential communications of senior staff
- Ability to act as Clerk to Local Academy Boards and committees
- Experienced minute taker
- An enthusiastic member of staff committed to ensuring the best possible outcomes for all pupils, staff and stakeholders
- A strong commitment to professional development for all, including yourself and your team
- The ability to effectively manage a team
- Key Duties
Executive Assistant to the CEO- Manage the diaries of the CEO and Directors, including arranging appointments and co-ordinating meetings and events in a timely manner
- Line Manage the Business Support Team, to ensure high quality administrative support is offered to the central team and events are organised effectively
- Be the first point of contact for all internal and external calls to the CEO; dealing with routine and non-routine enquiries as appropriate, including the need to deal often with complex and sensitive matters
- Arrange meetings for the CEO and Executive Teams, ensuring rooms, IT and hospitality are arranged
- Provide a high quality efficient, professional and confidential service for all administrative tasks required by the CEO and executive team
- Respond to enquiries both by telephone and in person from a wide range of contacts, assessing their priority and importance and decide an appropriate course of action to avoid any unnecessary disruption to the CEO
- Filter general information, queries, phone calls and invitations to the CEO or executive team by redirecting or taking forward such contact as appropriate
- Set up and maintain accurate and comprehensive filing systems, both manual and computerised
- Take accurate minutes for confidential meetings where necessary
- Provide a professional welcome to all visitors for the CEO and provide refreshments for meetings as requested
- Manage staffing issues as delegated by the CEO in a professional and confidential matter
- Organise, staff, parent and student surveys as required
- Plan and organise Principal Induction Sessions
- Act as clerk to LAB’s or panels where needed, ensuring accurate minutes are produced and circulated as required
- Ensure the Trust website is up to date and compliant with statutory guidance at all times and promotes the Trust positively
- Undertake academy website compliance audits annually
- Ensure a register of statutory policies is in place and policies are reviewed in a timely manner for approval by the CEO, Partnership Board and Trustees
- Circulate policies to Academies once approved by Trustees
- Support the Executive team with the production of reports and data as required-
**Closing Date: 9am, 22nd May 2023**
- South Pennine Academies
- The Gateway
- Lowfields Way
- Elland
- West Yorkshire
- HX5 9DX

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