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Pt Business Support Officer
5 months ago
**What's involved with this role**:
**Temporary**
**PT Business Support Officer / Administrator**
**Reference no: AFC 5230240**
**Pay rate: £10.42 per hour PAYE/National Minimum Wage applies**
**Role Length: This opening assignment is for 2-3 months**
**A DBS disclosure is listed as a requirement for this role; however the level of disclosure has not been specified by the client.**
**Minute taking skills and experience are essential for this role** A PT Administrative Assistant is required to provide an effective, confidential support service as directed by the line manager or any other person acting on their behalf, with the aim of ensuring the Department /Team objectives are met. Key responsibilities:
- Perform varied administrative tasks including photocopying, filing, data input and collation, amending directories, operating manuals, replenishing stationery and operating systems etc.
- Work collaboratively as part of a team and provide help and support to other team members.
- Book travel arrangements, accommodation for members of the team, and ensure that they have knowledge of the agreed itinerary and that they are kept up-to-date of appointments and bookings.
- Keep up-to-date and accurate records of financial transactions following or as a result of inputting and retrieving data from information systems, including the payment of invoices, purchase orders, holiday records and petty cash.
- Arrange room bookings, ensuring that meeting rooms are set up and maintained, arranging the provision of refreshments when required.
- Maintain telephone communication (including switchboard
- where appropriate) both in and out of the office ensuring messages are processed and other enquiries dealt with in the appropriate manner.
- Processing incoming and outgoing mail as required.
- Undertake reception duties, and in so doing to welcome internal and external visitors in a friendly and professional manner and direct them to an appropriate staff member as required.
**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:
**Qualifications**:
- Business Administration S/NVQ Level 2 or equivalent qualifications or work experience.
**Experience**:
- Relevant experience in administration and customer service.
- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
**Skills**:
- Confident communicator with the ability to deliver and manage basic written and oral communication effectively.
- Ability to prioritise tasks according to deadlines and produce accurate work.
- Minute taking skills and experience are essential for this role.
- Ability to follow written and verbal instructions and agreed processes, to set standards and timescales.
- Good attention to detail with the ability to learn new processes and demonstrate good practice to others.
- Consistently achieves set deadlines when dealing with specific requests with confidence and accuracy.
- Able to multi task and meet deadlines.
- Able to work as a team or on own initiative.
- Strong IT skills using Microsoft packages or equivalent (e.g. G Suite).
**_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**
**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:
- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.
**Other preferable/desirable details to include on your CV, if applicable**:
- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.
**Job Ref: AFC 5230240**
**Anticipated Length of Assignment**: Unless otherwise stated (we do car
