Pa/secretary to Managing Director

7 months ago

Halesowen, United Kingdom Barratt Developments Full time

**What you'll be doing?**:
Reporting to the Managing Director, you will support the Managing Director in fulfilling their responsibilities, contributing to the overall success of the business through the provision of efficient and effective administrative support.

You will be expected to:
**PA to Managing Director**
- Work closely with the Managing Director to ensure that relevant administrative tasks are dealt with efficiently.
- Perform general Divisional administration tasks as and when required to meet the needs of the Division.
- Manage and maintain relevant filing systems and databases.
- Liaise with internal and external customers/contacts to ensure a smooth flow of information and work between the departments, Head Office and other internal/external departments and contacts.
- Ensure effective and efficient processing of documents through Company systems and processes, working within set time frames.
- Co-ordinate and collate the Divisional updates for the quarterly newsletter e.g. incorporating company updates/important relevant information in relation to the division, policies or processes.
- Carryout appropriate ad hoc duties and administrative support within the Division, as and when required.

Working in partnership with your HR Business Partner and HR Adviser, you will support in providing efficient and effective HR support and will be expected to:
**HR Co-ordinator**
- **Administration**
- Produce / co-ordinate and check all HR policy related documentation for the Division before issue e.g. Maternity, Sickness Absence Management, Capability, Disciplinary (liaising with the Group HR Advisers/HR Business Partner for the Region where necessary).
- Act as note-taker as appropriate in HR processes e.g. disciplinary / grievance / capability.
- Ensure the HR System iTrent is fully up to date and maintained.
- Provide monthly HR Reports for the Divisional Board pack.
- Maintain Divisional Organisation Charts on an ongoing basis to ensure they remain current. This should be completed monthly as a minimum.
- Attend interviews where necessary, supporting hiring managers by taking notes and giving an overview of the benefits associated with the role.
- Administration of offer letters, contracts and associated new starter paperwork.
- Provide a weekly Recruitment Update liaising with the HR Business Partner on process.
- Liaise with new starters ahead of start date, answer any questions/queries, obtain necessary documentation, PPE sizes and provide guidance/instructions for their first day.
- Ensure new starter inductions with their line managers take place on their first day/within their first week.
- Administer and process all Employee Change of terms and conditions (payroll change notes).
- Partner with the Group Payroll Co-ordinator to ensure all payroll-related matters are administered and dealt with correctly and within the required timescales.
- Administration of Long Service Awards for the Division.
- Track and flag outstanding mandatory E-Learning modules with individuals on a weekly basis as well as ensuring department PAs are keeping up to date with the booking/arranging of training for the team
- Monitoring Employee absences, including ensuring departmental PA’s record all sickness absence cases and respective fit notes and administration of appropriate correspondence.
- Support and administer the annual Salary and Bonus review processes in conjunction with the Divisional Finance Director.
- Administration of Leaver Letters i.e. resignation/redundancy as well as supporting Line Managers with the completion of Leaver Forms ensuring that these are submitted to payroll in a timely manner. Ad hoc HR tasks as and when required - e.g. information gathering and updating exercises required by Group and/or others.- **Advice and Guidance on HR Policy and Process**
- Provide advice and support to Hiring Managers regarding the Recruitment process in terms of adherence to policy and systems usage. Including, liaising with the HR Business Partner regarding all current and upcoming Divisional vacancies.
- Provide Advice, Support and Guidance on the Company’s PDR (Performance Development Review) process ensuring completion within a timely manner.
- Providing training and support to Line Managers and Administrators to be able to raise vacancies through the Recruitment portal.
- Support Line Managers with the management of the Apprentices including recruitment, organising and supporting at quarterly meetings, dealing with any issues that arise and being a main point of contact for them during their placement.

**What you'll need?**:
To be successful in the role, we are looking for:

- Previous PA and HR experience in a similar role.
- Understanding of core HR policies and processes.
- Highly organised, a strong communicator and excellent attention to detail.
- High level of customer focus.
- Experience of dealing with multiple stakeholders.
- Professional and pleasant manner in dealing with internal and ex

  • Pa/secretary to Divisional Director

    7 months ago

    Halesowen, United Kingdom Barratt Developments Full time

    **What you'll be doing?**: Reporting to the Divisional Director to support them in fulfilling their responsibilities, contributing to the overall success of the business through the provision of efficient and effective administrative support. You will be expected to: - Type letters, memos, Board Reports, schedules, etc., and follow up responses if...

  • Director of Governance Lead

    1 day ago

    Halesowen, Dudley, United Kingdom Peridot Partners Full time

    Job Title: Director of Governance LeadAbout Us: Peridot Partners is a leading organization dedicated to education and governance. Our mission is to provide exceptional leadership and support to our clients.Job Description: We are seeking an experienced Director of Governance Lead to join our team. The successful candidate will be responsible for supporting...

  • Personal Assistant Administrator

    6 months ago

    Halesowen, United Kingdom Accomplish Full time

    Package Description **Personal Assistant Administrator** **Competitive Salary** **Full Time - 37.5hrs a week** **Monday to Friday 9am-5pm - Majority of which will be remote working from home** **Paid Mileage (When required to travel) - 30p per mile** Occasional meetings with overnight stays Join Our Team as an Administrator (Personal Assistant...

  • Junior Recruitment Consultant

    6 months ago

    Halesowen, United Kingdom Bell Cornwall Recruitment Full time

    Trainee Recruitment Consultant BCR/JH/10938 **Salary**: £22,000 - £24,000 Halesowen Hybrid Bell Cornwall Recruitment is excited to represent our client, a dynamic and growing start-up recruitment brand based in Halesowen. Working with large household names and more local companies across the West Midlands, our client connects businesses with top-notch...

  • Director of Governance Lead

    1 week ago

    Halesowen, Dudley, United Kingdom Peridot Partners Full time

    **Role Overview:**We are seeking an experienced Corporate Governance Specialist to join our team at Peridot Partners. This is a critical role in supporting the board of governors to effectively oversee the delivery of our ambitious strategy, maintain the finances and ensure the quality of education is the very best our learners deserve.As the 'conscience' of...

  • Governance Secretary Role

    1 day ago

    Halesowen, Dudley, United Kingdom Peridot Partners Full time

    Job Overview: Peridot Partners is seeking a highly skilled Director of Governance to lead our governance initiatives. As a key member of our team, you will be responsible for driving excellence in governance practices, providing expert advice to the board, and fostering collaborative relationships with stakeholders.Responsibilities: Lead the development of...

  • Program Director

    19 hours ago

    Halesowen, Dudley, United Kingdom beBee Professionals Full time £45,000 - £65,000

    Company OverviewbeBee Professionals is a dynamic organization that seeks a skilled Program Director to oversee and guide our project teams. The ideal candidate will have expertise in managing diverse projects across multiple departments, ensuring timely and successful delivery.SalaryThe salary for this position is an attractive package including bonuses,...

  • Associate Director Structural Engineering

    2 months ago

    Halesowen, United Kingdom CRS Professionals (UK) Ltd Full time

    New opportunity of Associate Director of Structural Engineering  is available in Birmingham.  My Client is a well-established Civil, Structural and Architectural Consultancy who are recruiting at Associate Director level for their Structural Engineering Team in Birmingham. My Client has a distinguished track record of successful project delivery and...

  • Sales Director

    2 months ago

    Halesowen, Dudley, United Kingdom beBee Professionals Full time £35,000 - £55,000

    We are seeking a seasoned Sales Director to lead our sales team in the UK. The ideal candidate will have a proven track record in managing and motivating teams to achieve ambitious sales targets while ensuring client satisfaction and business growth.Key Responsibilities:Lead and motivate the sales team to achieve monthly and annual sales targets.Develop and...

  • Project Director

    2 months ago

    Halesowen, Dudley, United Kingdom beBee Professionals Full time £45,000 - £65,000

    beBee Professionals in Halesowen is seeking a seasoned Project Director to lead and guide our project teams. The ideal candidate will oversee diverse projects across multiple departments, ensuring timely and successful delivery.Key Responsibilities:Develop and execute project plans, adhering to strict deadlines and budget constraints.Coordinate internal...

  • Civil Engineering Director Role

    4 weeks ago

    Halesowen, Dudley, United Kingdom CRS Professionals (UK) Ltd Full time

    Job DescriptionWe are recruiting for an Associate Director to join our Structural Engineering Team. This is a senior leadership role that requires a strong background in civil engineering and the ability to lead teams in project delivery.About the CompanyCRS Professionals (UK) Ltd is a well-established consultancy with a strong reputation for delivering...

  • Transportation Service Director

    4 weeks ago

    Halesowen, Dudley, United Kingdom Booker Limited Full time

    About the JobWe are looking for a highly motivated and experienced Transportation Service Director to join our team at Booker Limited. As a key member of our senior management team, you will be responsible for overseeing the strategic direction of our delivery operations. Your primary focus will be on driving business growth, improving efficiency, and...

  • Part Time Legal Administrator

    8 months ago

    Halesowen, United Kingdom Kirkland Associates Ltd Full time

    We are looking for someone to support our clients litigation team based in the Halesowen area. Part Time - Wednesday, Thirsday and Friday **The Role**: You will provide secretarial and administrative support across the office with duties including meeting and greeting clients, managing diairies, liaising with clients and third parties, and drafting...

  • Plant Maintenance Director

    1 week ago

    Halesowen, Dudley, United Kingdom Probe UK Full time

    About the RoleWe are looking for a Plant Maintenance Director to join our team at Probe UK. As a key leader, you will be responsible for overseeing the maintenance function across our organization. This includes managing a team of maintenance engineers, coordinating maintenance activities, and driving continuous improvement initiatives.Key...

  • Administrator/receptionist

    6 months ago

    Halesowen, United Kingdom Linekar Recruitment Full time

    **Administrator** Full time £22-25k basic depending upon knowledge and experience My client are a well established firm of Chartered Accountants looking to expand their existing team with an Administrator/receptionist. This role would ideally suit someone in the early stages of their career and keen to develop their skills. They are looking for an...

  • Compliance Co-ordinator

    6 months ago

    Halesowen, United Kingdom Extra Recruitment Limited Full time

    Extra Recruitment are currently recruiting for a Compliance Co-ordinator for one of our clients based in Birmingham. You will be working as part of the existing Compliance Team where you will assist the Head of Facilities to manage a diverse property portfolio. Compliance Co-ordinator Responsibilities: Liaise with suppliers and contractors Monitoring and...

  • Female Personal Care Assistant

    6 months ago

    Halesowen, United Kingdom Kalinski Household Full time

    Personal Care Assistant (PA) is required to support a young lady at home with Complex Care needs. The Location is Halesowen in the West Midlands. On a permanent contract to cover 24 up to 36 hours a week. Shifts are 12 hours, which include alternate weekends. Day shift patterns are 08:00 - 20:00. Flexibility is required to cover some holiday leave and...

  • Structural Engineering Team Manager

    4 weeks ago

    Halesowen, Dudley, United Kingdom CRS Professionals (UK) Ltd Full time

    About the RoleWe are looking for a highly skilled and experienced Structural Engineer to join our team as an Associate Director. The successful candidate will have a strong background in civil engineering and a proven ability to lead teams in project delivery.Key ResponsibilitiesTo support the existing Director in the management of the Structures...

  • Vice Centre Director

    4 weeks ago

    Halesowen, Dudley, United Kingdom Dept. of Recruitment Limited Full time

    We are seeking an experienced Autocentre Manager to join our team at Dept. of Recruitment Limited. This is a fantastic opportunity for a skilled professional looking for a new challenge in a fast-paced environment.About the Role:The successful candidate will be responsible for leading our Autocentre team, ensuring excellent customer service, and driving...

  • Part Time HR Admin

    7 months ago

    Halesowen, United Kingdom Pertemps Network Group Full time

    **Job Description**: Due to our company going from strength to strength we are now looking to recruit a Part time HR administrator to support our Company Secretary. We are flexible on hours and which days, we can discuss at interview stage. The main duties will be: - Assisting with recruitment process - Arranging new start paperwork, preparing, and...