Administration Assistant

3 weeks ago


Uxbridge, United Kingdom Parkside Office Professional Full time

My client us seeking an experienced Senior Administrative Professional to provide administrative support for Clinical Data Science team in the UK and US East Coast

Hybrid working

Key Responsibilities:

- Act as primary interview scheduler as requested and create interview schedules as necessary
- Ensure that all new hires are set up with space and equipment on start date
- Coordination of meeting events and logistics on
- and off-site create POs, other purchasing/funding as needed for Clinical Data Science
- Schedule and coordinate departmental, staff meetings, and team meetings, 1:1's, skip levels, trainings and workshops meetings and work with Executive Directors as needed
- Organizing travel arrangements/reimbursement
- Document preparation (literature searches, editing for grammar, formatting, collating)
- Coordinate consulting agreements and other contracts with Legal and Development Business Operations
- File set-up and maintenance, both paper and electronic, including use of SharePoint
- Oversight and tracking of resource licenses and their renewals and sourcing new resources when applicable
- Ensure that all work is completed with a high level of attention to detail and accuracy
- Prepare, format, and distribute memos, letters, reports, agendas, and PowerPoint presentations
- Manage the process for presentation materials for various departmental and team meetings
- Provide back-up support to other administrative coordinators as requested
- Manage meeting and event planning for the team and negotiate contracts with vendor
- Demonstrate proficiency with all systems to initiate and process invoices, expenses, travel, purchasing, retrieve and store documents
- Preferred system experience includes Office, Oracle EBS, Cliqbook/Concur T&E

Minimum Qualifications:

- Demonstrated effective verbal, written, and interpersonal skills
- Proven knowledge and understanding of administrative and office policies and procedures
- Must possess good proofreading and editing skills of technical documents
- Demonstrated high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint, and Excel in particular
- Works under mínimal supervision; proactive and anticipates future department needs and prepares accordingly

Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.



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