Office Administrator

1 week ago


Reading, United Kingdom Lattitude Global Volunteering Full time

**Location**: 42 Queens Road, Reading, Berkshire, RG1 4BB
**Relationships**: Reporting to the Financial Controller
**Salary**: up to £9500 per annum
**Hours**: 15 hours a week worked part flexibly. A minimum cover of 3 hours on Friday required.
**Holidays**: 25 days leave (pro rata) per year
Lattitude Global Volunteering is looking for someone to undertake the role of office administrator
including bookkeeping and facilities administration on a part time basis. You will be working as part of a
small team led by the Financial Controller. This is a diverse and interesting role for somebody who pays
great attention to detail as well as having good organisational skills and who enjoys working as part of a
team. Training will be provided.
About Lattitude Global Volunteering
Lattitude’s mission is to educate and develop young people worldwide by providing inclusive opportunities
for them to make a positive difference to the lives of others through a distinctive, challenging, structured
volunteering experience in a culture and community different from their own. We achieve this by
facilitating medium to long term international voluntary service placements for young people aged 17 to 25.
Lattitude (formerly GAP Activity Projects) has been facilitating youth volunteering for 45 years and
currently works with c.700 volunteers annually, recruited from countries worldwide. We have well
established long-lasting partnerships with a wide range of charitable organisations around the world which
provide opportunities for young people to volunteer in the fields of education, health, community, sport
and the environment. The largest host programme is in the UK, with Australia, New Zealand and Canada
also popular destinations. More recently Lattitude has focused on product development and partnership
working to extend reach and impact alongside longstanding programmes.
Lattitude provides unrivalled levels of structured service and support to our volunteers and hosts based on
internal and external quality & safety standards, including interviewing all applicants in their home country;
briefing them before they depart overseas; providing residential orientation on arrival; risk analysis; 24/7
emergency support during their placement and debriefing on return home.
The global HQ is based in Reading in the UK. Regional Directors are responsible for recruitment and hosting
operations in Europe, Africa, Latin America, North America, Asia and Pacific. Our Patron is HRH The
Princess Royal.
2
Specific responsibilities
Bookkeeping
1. Maintaining up-to-date accounting records using Sage accounting software in an accurate and timely
manner
2. Processing and payment of supplier invoices as well as volunteer and staff expenses
3. Raising of purchase orders
4. Matching and reconciliation of purchase orders with supplier invoices
5. Managing petty cash
6. Raising volunteer fee invoices and other sales invoices
7. Credit control and debt collection
8. Create and maintain an asset register
9. Assist in the production of monthly financial reports, budgets and forecasts to agreed deadlines
10. Maintain an efficient filing system
Facilities Management
1. Organising the office layout and maintaining supplies of stationery, equipment and office
consumables.
2. Managing a programme of remedial work and maintaining the condition of the office, arranging for
repairs as and when needed
3. Ensuring that health and safety policies are implemented and arranging for staff training
4. Arranging regular testing for electrical equipment and safety devices
5. Managing the cleaning contract and supplier relationship
6. Ensuring that fire safety regulations are met, fire drills are undertaken and that walkways are kept
clear etc.
7. Ensuring that data protection and first aid policies are followed
Person Specification
Skills and Abilities
- Previous experience of bookkeeping using accounting software such as Sage is an advantage
- Proficient with Microsoft Excel and Word
- A proactive individual who can self-motivate and work on their own in a team environment
- Good personal discipline and an ability to meet agreed deadlines
- Good communication skills to work as part of a small head office team
- Honest, discreet and trustworthy

How to apply
on Friday 15 September 2017.
Lattitude Global Volunteering August 2017


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