Administrative Officer

1 month ago


Salisbury, United Kingdom UK Health Security Agency Full time

**Responsibilities section**: This post holder will engage with Scientists, Researchers, Service Providers and Planners to underpin the delivery of a wide variety of key, research projects on infectious disease, and will: Provide a professional front of house reception and hospitality service for the department which may involve meeting and greeting visitors to the building/site. Provide flexible departmental support in-line with emerging priorities/challenges and during periods of capacity pressure. This will include a reciprocal arrangement to contribute to office cover during absence of other administrative team members, where appropriate to the post holders grade. In addition, staff will become familiar with the other duties of the team administrators in order to facilitate business continuity during times of crises or other pressures.

To undertake general office duties as necessary, i.e., photocopying, faxing, post, hospitality duties. Arrange travel and hotel bookings in line with UKHSA policies and procedures. Assist with the dissemination and/or collation of information/returns for business. Learn admin supporting duties to departmental meetings, such as minute taking, agenda preparation, collating meeting papers.

Multi-diary management for staff within the department management in a timely manner. Undertake the typing of correspondence, reports, documents, audio manuscript or draft responses as required. Liaise with multi-disciplinary colleagues across UKHSA. The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

Security Clearance. Adaptability, flexibility, and ability to cope with uncertainty and change. Minute taking experience, proven experience of multi-tasking and ability to maintain confidentiality and trust. Please ensure that your statement of suitability does not contain any personal identifiers such as Name, Gender, Location, Marital Status, Sexual Orientation or Religion.

Pay For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest. Please Note This role is to be appointed under Civil Service Terms & Conditions.



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