Office Coordinator

2 months ago

London, United Kingdom Tonic Full time

Tonic is recruiting for an Office Coordinator. We're looking for someone with excellent attention to detail, the ability to multi-task and work under their own initiative. The Office Coordinator will support our small and busy team across its broad range of projects, training, consultancy, and events as well as overseeing the day-to-day running of the office. This role is four days per week and is undertaken from our London office.

Tonic takes pride in working across the arts and cultural ecosystem. Since 2011, we have been supporting the sector to achieve greater equality, diversity and inclusion (EDI) through a combination of training, consultancy, publishing, events and cross-sector projects and programmes.

**Office Coordinator - Key Duties and Responsibilities**
- Manage the effective day-to-day running of the office, undertaking general organisational administration duties and maintaining Tonic's administrative systems
- Support the smooth-running of the organisation by providing administrative support for the wider team
- Oversee client bookings for Tonic training and consultancy
- Undertake basic bookkeeping and finance tasks
- Schedule and attend quarterly Board meetings and write up minutes and actions
- Undertake any necessary updates to Tonic's website (in conjunction with the Events and Projects Coordinator) on Wordpress

**Personal specification - essential**
- Excellent attention to detail and highly organised
- Exemplary communication skills, both written and oral; capable of liaising effectively and professionally across all levels of stakeholder
- Proficient and relaxed at multi-tasking and capable of working effectively across a range of priorities and outputs
- Efficient problem-solving and troubleshooting skills
- Good IT skills and knowledge of relevant software including Microsoft Office
- Ability to work within a very small team
- Ability to work unsupervised, under own initiative, and to deadlines
- Sympathetic to the charitable aims and ambitions of Tonic

**Personal specification - desired**
- Experience of software packages Tonic currently uses: WordPress, Xero, Asana, Zoom
- Experience in customer service or in client-facing roles
- An interest in the arts and culture
- Engagement/interest in EDI

**How to apply**

Applications should consist of:

- CV

**Job Types**: Part-time, Permanent

Expected hours: 32 per week

**Benefits**:

- Casual dress
- Company pension
- Enhanced maternity leave
- Enhanced paternity leave
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Work Location: In person

Application deadline: 19/03/2024
Reference ID: Office Coordinator in UK charity working on Equality, Diversity and Inclusion in the arts and culture sector
Expected start date: 20/05/2024

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