Management Administrator

7 months ago

Bournemouth, United Kingdom Bournemouth East Collaborative PCN Full time

**About us**

Bournemouth East Collaborative Primary Care Network (PCN), situated on the stunning Dorset South Coast, comprises four like-minded practices working together in East Bournemouth, with a strong reputation on quality improvement and investing in its employees. The PCN serves a population of approximately 53,000 patients with a diverse demographic.

**Practices part of the PCN are**:
Shelley Manor Medical Centre and Holdenhurst Road

Littledown Surgery

Beaufort Road Surgery

Southbourne Surgery

The PCN is committed to developing, supporting and sustaining a diverse workforce, representative of the community it serves. By working together with our different Network teams, we use our combined skills to provide a service that is joined-up, holistic, proactive and personal for the patient.

We are lucky that all our practices are located close to the sea and open green spaces, with excellent transport links, schools, places of interest for the whole family and an abundance of restaurants and bars.

**Our Network teams include**:

- Enhanced Care Visiting team for frail housebound patients and those in care homes. The team includes visiting GPs, ANPs, Paramedic, Frailty Nurses, Care Coordinators, Clinical Pharmacist.
- BEC Urgent Care Treatment Centre working out of the Treatment Centre at Shelley Manor Medical Centre supported by GPs, ANP’s, Respiratory Nurse and HCA’s.
- First Contact Physiotherapy Practitioner service.
- Digital Lead, Digital Care Coordinator, Digital Champions.
- Pharmacy team comprising of Clinical Pharmacists, Pharmacy Technicians and Care Co-ordinator.
- Mental Health practitioners.
- Health & Wellbeing Coaches and Social Prescribers within Help & Care team.

BEC PCN are seeking an enthusiastic, highly motivated, experienced and organised **Management Administrator **to work the management team, located in the PCN at Shelley Manor Medical Centre, Bournemouth.

The Management Administrator will provide a pivotal role in supporting the management team in improving efficiency and co-ordination of admin tasks, in a varied and interesting new role.

**This is a permanent, part time contract working 24 hours per week, Monday, Wednesday and Thursday. Flexibility is required to attend monthly meetings on Wednesdays that start at 8am and attend Board meetings. Hours can be flexed on these weeks.**

**Job summary**

The Administrator will provide support to the HR & Programme Manager in all areas of HR admin, HR onboarding, Health & Wellbeing and staff training organisation. And supporting the wider PCN team with meeting arrangements, minute taking, collating reports, audits and other tasks.

The post holder will also be involved in supporting new processes to bring efficiencies to the team as the PCN continues to undertake new projects.

The job role will require excellent IT with all MS office, strong meeting notes dictation, analytical and strong organisation skills, as well as the ability to multi-task and be able to communicate will colleagues at all levels in a friendly and professional manner.

**Key role requirements**

The Network Management Administrator will assist with (this list is not exhaustive):
**HR -**
- To draft conditional offers of employment, employment references, distributing and collating documentation using the Personnel & Recruitment Tracker
- Setting up new employees on Bright HR (HR management system) and mandatory training modules to TeamNet.
- Support with HR onboarding to include DBS checks using the online portal (APCS).
- Issuing HR documentation via E-Sign (secure digital online document signing software).
- To draft and issue Induction Plans for all new employees. This will involve communicating with managers across the PCN.
- Maintain up-to-date HR documentation for staff employed by the PCN, electronically and hardcopy filing.
- Ensure all employees have electronic personnel file set up with back-up hardcopy file, containing required documentation.
- Co-ordinate probationary, 1:1 reviews and appraisals with line Manager.
- Ensure holidays are recorded correctly and discrepancies noted to HR & Programme Manager.
- Ensure sickness is recorded correctly and Return to Work meetings held after each episode of employee absence.
- E-learning - Teamnet allocation, monitoring completion of mandatory modules.
- Use Bright HR to ensure all employee records are correct and up to date.
- Ensure all employees have up to date Right to Work in the UK documentation in personnel files, Bright HR and maintain regular audits.
- Assist with the PCN Health & Wellbeing initiative.
- Assist with collating payroll information.
- Assist with employee training courses.

**Team -**
- Assist Network Director with drafting of Board Agendas.
- Attend Board meetings, minute taking and distribution of minutes.
- Arrange other required PCN meetings, sending out invites, draft agendas and take minutes for distribution.
- Liaise with medical reps to supply meeting food.
- Staff

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