Category Manager Dlo Maintenance

2 weeks ago

Hackney, United Kingdom Spencer Clarke Group Full time

Spencer Clarke Group are working alongside a local authority based in **Hackney** to appoint a talented **Category Manager (DLO Maintenance) ** on a contract basis.

As a **Category Manager (DLO Maintenance) **, you will provide organisational leadership and to influence practice in the Corporate Property Services area of the Council and will mainly provide construction related procurement support and managingof major works, minor works. repairs and maintenance procurements in this area. The role will report to Category Lead - construction and environment but will also have dotted reporting line to the Head of DLO - Building Maintenance and will focus mainly onthe procurement of repairs and maintenance contracts, providing holistic support to the DLO - Building Maintenance In respect of their procurements and commissioning, supplier relations, contract management, and through to contributing to quality assuranceand service planning

**About the role:
- Using a sound knowledge of procurement best practice, statute and contract case law, Council Standing Orders and Financial Regulations, project manage the procurement workstream for allocated projects, liaising with Council Officers, service users, serviceproviders, specialist advisors (inc. legal, health and safety, financial, and equalities advisors) and other stakeholders as necessary.
- To lead on the most complex contract procurements using well developed skills of personal discretion and judgement.
- Management of other specialist staff for the purposes of the project related work as required.
- To ensure that procurement is undertaken in accordance with the Council's Standing Orders, relevant legislative requirements and the Council's service priorities.
- To take the lead in ensuring that the principles of the Sustainable Procurement Strategy is translated into the contracting and contract management processes in the DLO - Building Maintenance
- To lead on the development of project plan for each contract, having regard to the needs of the service (and in particular expiry dates of existing contracts and critical start dates for new contracts), the requirements of the procurement process with regardto Standing Orders and Public Procurement Legislation, section 20 consultation requirements and workload.
- To ensure that each project plan is adhered to or adjusted to reflect changed priorities or new developments, making sure that all relevant parties are informed of necessary changes.
- To check with the budget holder that realistic budget provision has been made for each contract, having regard to its whole life costs, before procurement is commenced.
- To advise the Project Sponsor in the identification of a Project Team for each contract (to include operational managers and specialist advisors including legal, financial, health and safety, and equalities advisors, as required).
- To ensure the placement of contract notices in the press and the Find a Tender (FTS) portal as required.
- To oversee and coordinate the timely production all documents necessary for the tender process, including the terms and conditions of contract, service specifications and performance standards, and to liaise with members of the Project Team to ensure thatservice requirements promote Best Value.
- To act as the contact point for all selection questionnaire and tender queries, using judgement to direct queries to appropriate project team members and to determine when responses are commercially significant, requiring notification to all tenderers.Liaising with members of the Project Team as required.
- To liaise with Council Procurement Lawyers, the Council's operational managers and external and internal providers to draw up agreements for services using appropriate standard forms of contract where appropriate adapted to meet the specific requirementsof each service.
- To keep a complete and accurate record of each procurement process through to award of contracts for audit purposes.
- To draft those elements of Cabinet reports, Board or management briefings that deal with sourcing and the recommendation for award tender award within the context of the Council's Gateway Review system.
- To present progress updates and reports to project team, management and Cabinet meetings as required.
- To provide update to Members on specific procurement projects and to support the consultation process with Tenants and Leaseholders
- To ensure that information concerning each contract is entered into the Contracts Register.
- To lead the process of providing feedback to unsuccessful bidders as necessary (in writing and face to face) on behalf of the Project Sponsor.
- To lead on defence of the authority's procurement decisions if challenged by unsuccessful bidders, including preparation of documents for lawyers or other advisors and attendance at meetings and hearings as necessary.
- To promote opportunities for cross authority sourcing through participation and where appropriate leading on consortium procurement arrangements.
- In liaison with operational managers, take appropriate action to terminate a contract or remove a provider from a preferred provider list where necessary, ensuring that parties to the contract are dealt with equitably and in accordance with the conditionsof the contract and relevant legislation.
- In liaison with operational management, taking a lead on behalf of the Council where a contractual dispute is referred to an arbitrator or legal advisors.
- In liaison with operational management, negotiate price variations, extensions and variation to contracts as required and appropriate, acting at all times within Standing Orders and legislative requirements.

**About you:
- Proven experience of working in DLO

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