Business Support Officer

3 weeks ago


Hackney, United Kingdom Deekay Technical Full time

Organise and coordinate complex meetings and events, including internal and public meetings, consultation exercises, committee meetings and exhibitions. This will include scheduling dates; booking meeting rooms; arranging the relevant ICT/ facilities; producing and distributing agendas, reports and other relevant materials; and ensuring any follow up actions are implemented.
- Using a laptop to take minutes at meetings/ capture feedback from events. (Note that minute taking will be kept to an absolute minimum and meeting attendees will be encouraged to take rotational responsibility for supporting meetings).
- Ensure the smooth running of the division’s working environment. This will include managing the client side arrangements with facilities management (buildings repairs/ maintenance) and ICT (multi-functional devices (MFD)/ laptops/projectors/G-Suite/CDM etc.); administering hot desking arrangements; and managing stationery orders.
- Develop new, and improve existing, business administration systems and processes (e.g. G-Suite/CDM filing structures; responding to corporate directives, recruitment panels).
- Use ICT/technology and advanced working practises to improve the internal efficiency of the division and its interactions with other services/customers.
- Develop, implement and oversee maintenance of electronic filing and information systems, including data collection and collation to support maintenance of a single evidence base.
- Disseminate key data, analysis and other relevant stakeholders, both in response to requests and proactively. This may involve working with other stakeholders and partners to develop systems of information sharing.
- Support the team to be responsive to requests for data and analysis through coordinating responses or inputting into requests for information and evidence.

£18.76 Umbrella

**Job Types**: Full-time, Temporary contract
Contract length: 6 months

**Salary**: £18.76 per hour

Schedule:

- Monday to Friday

**Experience**:

- admin/ business support: 1 year (preferred)
- local authority: 1 year (preferred)

Work Location: One location



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