Senior Administrator

5 months ago

West Bridgford, United Kingdom Archway Learning Trust Full time

**SPECIFIC RESPONSIBILITIES**

**Admissions & Transition**
- Coordinate all student admissions (mid-year and 6 into 7) into the Academy in line with the School Admissions Code to include:
- Administrative preparation for the Open Evening
- Act as the initial contact advising, promoting and supporting prospective applicants
- Arrange visits, tours and meetings as necessary
- Liaise with all relevant stakeholders including liaising regularly with Nottingham City Local Authority admissions
- Ensure deadlines are met in in line with the Qualifying Coordinated Admissions Scheme under Section 89 of the Schools Standard and Framework Act 1998
- Dealing with any enquiries in relation to student admissions
- Assist with occasional marketing / publicity projects
- Coordinate the arrangements of an independent appeals panel in line with the School Admissions Appeals Code
- Responsible for the collation of all documentation relating to the Academy and appellants case in preparation for the appeals hearings
- Assist in the transition and induction processes in close liaison with the Assistant Principal responsible for transition.
- Assist with induction meetings and induction days including the preparation, monitoring, communication and collation of all information relating to transition and induction.
- Ensuring that for each Academy Census, we are up to capacity to maximise funding by having a strong awareness of Pupil Admissions Numbers.

**Work Experience**
- Planning, allocating and providing effective coordination and management of Year 10 work experience programme.
- Building relationships with employers to enable the work experience programme to run smoothly.
- Development and maintenance of a database of employers participating in the work experience programme.
- Ensuring all statutory requirements are met with regard to health and safety by ensuring that employers pass the relevant checks in order to host a student for work experience. This involves reviewing all employers to ensure risk assessments, ELI and health and safety policies are in place.
- Organising the feedback and reports from employers and students.

**Educational Visits Coordinator**
- Act as an Academy EVC (Educational Visit Coordinator), being responsible for the academy visits administration including assisting with the planning, collection of paperwork, the booking of venues, buses and administering and the risk assessment process in liaison with the visit leader.
- Be responsible for working with the Local Authority officer as part of the Nottingham Education visit legislation to approve activities and ensuring the safety and quality of offsite activities.
- Be responsible for acquiring and maintaining up-to-date knowledge of, legal and health and safety compliance and any changes which occur within the Education visit field.
- Set up payment methods on Parent mail, agreeing payment plans where appropriate and monitor and track payments, regularly chasing outstanding payments.
- Completing the reconciliation form at the end of the trip, to ensure payments are allocated correctly on PSF.

**Supervisory Role**
- To support the day to day supervision of the Academy office and Reception areas.
- Assist in overseeing the day to day workload of the administration team, identifying priorities and deadlines in line with agreed office procedures.
- To jointly support the Office Manager in the smooth running of the administration service across the Academy.
- Contribute to the planning, development and organisation of office systems/procedures.
- Deputise in the absence of the office manager, including finalising cover arrangements.
- Line management of Reprographics Technician

**General Administration**
- Assist in providing comprehensive reception services, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person.
- Work cooperatively as part of the Academy administrative team, covering absence, vacancies and supporting colleagues at times of heavy workload.
- Undertaking any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined.
- Undertake word processing and other IT based tasks as required using Microsoft Office and other relevant programmes/software.

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