Studio Administrator

Are you a Studio Administrator looking for your next challenge with a progressive and supportive employer with a triple bottom line? (People, Planet and Purpose)

We are offering an opportunity for someone eager to join our Bristol Office.

**A bit about us**

Stride Treglown is the ninth largest architecture practice in the UK. We are the only practice in the AJ100 to become a certified B Corp and earlier this year officially became carbon neutral.

As an employee-owned and inclusive company, everybody has a say in what we do and how we work. We employ and develop the best diverse talent, giving our staff freedom to pursue their own career aspirations, whilst offering flexibility to ensure wellbeing.

Stride Treglown creates people-focused places and spaces. We pride ourselves on hiring the best and most creative talent and helping you develop your career in the direction you want it to go. As an employee-owned and inclusive practice, we are dedicated to increasing our diversity to represent the communities in which we live and work, and you will have a real say in what we do and how we work.

**Studio Administrator - Permanent contract, flexible hours**

You will play a key role in supporting our design teams to ensure smooth operations across the Bristol studio. You will also be part of a wider team of Office Managers and Studio Administrators across the organisation, working alongside our Finance, HR, IT, and Marketing teams, to provide support across the business.

As Studio Administrator you will be the interface for both internal and external customers. Day-to-day, you will assist staff with wide-ranging project, H&S and HR related queries, including scheduling meetings, preparing invoices, editing billing plans, assisting with leave and timesheet queries, formatting reports, supporting bids, uploading project information to cloud based project websites, booking travel and training courses, and tracking IT and other equipment. You will work closely with the Regional Director for your studio to deliver the support required for the team.

As part of the wider administration support team in Bristol, you may occasionally be required to cover lunchtimes, sickness, or holidays on reception.

We are therefore looking for someone with the following skills, experience and attributes:

- Proactive with good organisational skills and ability to prioritise tasks and take ownership of a range of administrative duties
- Approachable with proven communication skills, particularly in relation to customer service
- Takes pride in their work with a good attention to detail, and a methodical approach to tasks
- A competent user of various IT software, including Microsoft Word, Excel, Outlook, and ideally previous experience using project accounting and CRM software
- A degree of flexibility

Although not essential, the following would also be of benefit:

- An awareness and appreciation of client relationships in the world of architecture
- An interest in architecture

This role is required to be a minimum of 22.5 hours per week, but we are open to discussions on individuals requesting a flexible approach to this, or full-time hours.

This is a unique opportunity to work for an employee-owned company which has won awards for workplace wellbeing. We offer a great workplace environment with enviable benefits, including share ownership options, health cash plan, flexi days and flexible working hours.

**General Administration**
- Develop close working relationships with your Bristol studio
- Preparing correspondence, reports, minutes, etc. using MS Word, Excel and Adobe InDesign (preferable)
- Assisting with meeting coordination, preparation, issuing remote meeting invitations, booking of meeting rooms and catering
- Producing, updating and manipulating spreadsheets
- Carrying out ad hoc research
- Proof reading documents to ensure quality control
- Organising outgoing post and couriers, _and sorting incoming post and deliveries_
- Organising travel including car hire, train/ferry/plane tickets, hotels, taxis
- Updating Intranet staff profiles
- Photocopying, scanning, printing and binding
- Updating project, staff and client contact information in Rapport3
- Maintaining archiving log of documents for storage, including boxing up project archiving
- Checking expenses claims for compliance with policy
- Provide support to Regional Directors running various staff and project related reports

***Team HR admin**
- Administration concerned with the recruitment process such as sifting / long listing CVs.
- Providing induction to new team members.
- Provide administrative support to Regional Directors in relation to pastoral and staff related issues
- Support new starters / returning staff and leaving staff.

***Financial Admin - Invoicing & Billing**
- Working with technical teams to input and update project information (including financial) into Rapport3, including splitting planned fees into billing schedules for invoicing
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