Administration Officer

4 days ago


Plymouth, United Kingdom Defence Equipment & Support Full time

**Job description for Administrative Officer**

We have an exciting opportunity to join our team at Defence Munitions: Plymouth as an Administrative Officer supporting the health and safety team and activities across the site, this is a fast paced and varied role, allowing you exposure to various areas across the health and safety specialism, working as a key part of the Head of Establishments team.

By undertaking a variety of tasks and activities, you will have the opportunity to partake in role specific training and development both personally and professionally.

Please note this role will be based on site and all applicants must be prepared to travel for organisational requirements.

**Responsibilities**
- Maintaining and generating Health & Safety Management System documentation in accordance with the Health & Safety at Work Act.
- Management of routine compliance activity returns, including document production, processing, and maintenance.
- Act as a key focal point for internal and external stakeholders, providing advice and guidance, escalating where appropriate.
- Secretarial activity during quarterly safety meetings, for example: Minute taking and meeting coordination.
- Assist with inspections, safety campaigns and support Health & Safety advisor as required.

**Person specification**
- A good level of IT (Office, Word, Outlook), literacy and numeracy skills.
- Ability to work as part of a team.
- Strong customer service and communication skills with experience analysing and interpreting information.
- The ability to provide a high level of service to stakeholders.

It would also be great if you can demonstrate any of the following desirable criteria:

- Possess a basic understanding of the Health and Safety process including risk assessments.

In addition to the responsibilities above, the following technical competencies and behaviours will be assessed at interview:

- Professional Communications - Awareness
- Problem Solving - Awareness
- Working Together
- Communicating and Influencing

**Benefits**
- 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday.
- Flexible and hybrid working wherever possible, to support your work-life balance (though some attendance to the stated site is required).
- Market-leading employer pension contribution of around 27%.
- Annual performance-based bonus and recognition awards.
- Access to specialist training and funded professional qualifications.
- Support for progression.
- Huge range of discounts.
- Volunteering days.
- Enhanced parental leave schemes.

**Further Information**

More information can be found below:
**Selection Process Details**

1. Pre-sift - We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.

2. Sift - Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills

3. Interview - If you’re invited to interview, you’ll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert.

**Closing date - Monday 4th December by 11:55am**

**Salary**: £23,500.00-£25,300.00 per year

**Benefits**:

- Company car
- Enhanced maternity leave
- Flexitime
- On-site gym
- Store discount

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: In person


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