Office Administrator
3 days ago
**Responsible to**: Office Supervisor
**Department**: Administration
**Main purpose of job**: To perform general administrative and accounts duties and provide support to the management team and directors as required.
**Main Job Tasks and Responsibilities**
- Answer, screen and transfer inbound phone calls
- Receive and direct visitors and clients
- Provide support to the management team and other colleagues
- Input and manage data in CRM system
- General clerical duties including use of Microsoft Office, photocopying and scanning
- Maintain electronic and hard copy filing system
- Resolve administrative problems and enquiries
- Prepare written responses to routine enquiries
- Prepare job packs for engineers
- Liaise with suppliers and subcontractors
- Ensure Subcontractor records are kept up to date
- Schedule and co-ordinate meetings, appointments and travel arrangements for Staff & Managers
- Maintain personnel files, holiday records and HR documentation
- Prepare agendas for meetings
- Record, compile, transcribe and distribute minutes of meetings
- Open, sort and distribute incoming correspondence
- Maintain office supply inventories & order stock as required
- Co-ordinate maintenance of office equipment
- Upkeep of Vehicle files
- Collate timesheets
- Maintaining office calendars
- Order stationery
- Use Quick-books accounts system, inputting supplier invoices and receipts and running reports
- Raising client invoices and statements
- Bank reconciliation
- Assisting as necessary with any tasks that may be reasonably required
**Job Types**: Full-time, Permanent
**Salary**: £12.00 per hour
Expected hours: 37.5 per week
**Benefits**:
- Company pension
- Free parking
- On-site parking
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Application deadline: 11/04/2024
Reference ID: AA1
Expected start date: 15/04/2024
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