Maintenance Administrator

4 weeks ago


Bristol, United Kingdom Vertu Facilities Management Full time

**Contract Administrator**

**Bristol - BS37**

**Permanent Full Time**

**£27,000 Plus Excellent Package**

Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in Bristol.

**The Role**:

- Scheduling jobs, engineers diaries, updating systems, ordering parts, document submissions.
- Ensure all client requests are dealt with in an efficient manner, providing comprehensive feedback where necessary.
- Supporting clients with arranging maintenance works, emergency call outs with internal engineers or sub-contractors.
- Ensure all maintenance, reactive and callouts related works from the previous day have the correct information (labour, materials) and have been closed off and ready for invoice if necessary.
- Supporting Finance team with monthly contractual billing and extra works invoicing submitting all purchase or variation orders.
- Ensure annual archiving is undertaken and completed as per the company policy.
- Monitoring the use of the SimPRO (connect) to ensure that engineering staff are using the system correctly i.e. picking up their jobs (starting work) at the correct time and closing their jobs (stopping work) are the correct time, also looking at the correct detail of job reporting and bring to the Business Unit Contract Manager attention any discrepancies.
- Provide administrative support to the other Business Units team during annual leave or sickness as required.
- Will be required to undertake any other duties as may be required by the Contract Manager.
- Responsible for the planned maintenance and reactive maintenance (unplanned) ensuring compliance with the planned maintenance schedules on simPRO or client’s platforms ensuring all work are issued to the correct engineer or sub-contractor.

**The Person**:

- You will have previous experience in contract/maintenance administration and ideally within a similar position dealing with engineers, maintenance.
- You will ideally come from a background in facilities management/construction/engineering
- Excellent communication skills
- Good IT skills proficient in microsoft office suite
- Very strong organisational skills, prioritising, attention to detail

**Package**:

- Salary to £27,000
- Office based - BS37
- Permanent Full Time
- Hours Monday - Friday 9am - 5pm
- 25 Days annual leave plus birthday off and bank holidays
- Pension
- Healthcare
- Genuine Progression

**Job Types**: Full-time, Permanent

**Salary**: Up to £27,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: src - admin - bs37


  • Office Administrator

    2 weeks ago


    Bristol, United Kingdom Jess Maintenance Full time

    '''Responsibilities'' ': - jess Properties are looking to engage a confident, friendly, easy going individual. With experience in Microsoft Office. You will be working in a small office in Stoke Bishop. The job is split between looking after a portfolio of rental properties. Liasing with tenants both over the telephone and face to face. Undertaking...


  • Bristol, United Kingdom Dowry Maintenance Full time

    We are constantly building on our successes here at Dowry, and we pride ourselves on our ability to provide a first-class building maintenance and refurbishment service to all of our customers. We are based in Bristol, but our customers are across the South-West and South Wales regions. We are privately owned and have a clear focus on providing excellence....


  • Bristol, Bristol, United Kingdom Magnus James Full time

    A fantastic opportunity for an organised and diligent Property Manager, Lettings administrator or existing Maintenance Administrator to join a thriving independent lettings agency in their Henleaze office.My clients have developed a superb reputation, especially in the student market and are looking for a diligent and organised person to join their team....


  • Bristol, United Kingdom Magnus James Full time

    A fantastic opportunity for an organised and diligent Property Manager, Lettings administrator or existing Maintenance Administrator to join a thriving independent lettings agency in their Henleaze office.My clients have developed a superb reputation, especially in the student market and are looking for a diligent and organised person to join their team....


  • Bristol, United Kingdom Dowry Maintenance (SW) Limited Full time

    **Company** **Job Profile** Reporting to the Estimating Manager you will: - Help record and book quotes via our computerized Estimating System. - Assist in processing orders to our Works Teams. - Communicate with customers the current status of quotes. - Produce management reports as requested. - Build positive and professional relationships with...


  • Bristol, United Kingdom Dowry Maintenance (SW) Limited Full time

    **Company** **Job Profile** Reporting to the Service Desk Manager you will: - Help record and book works via our computerized Works System. - Assist in planning and communicating workloads to engineers. - Communicate with customers the current status of works. - Produce management reports as requested. - Process expenses claims. - Process engineer time...


  • Bristol, United Kingdom Hillcrest Estate Management Full time

    **Ref** 19512 **Location** Hybrid Working - Home Based / Hillcrest - 5 Grove Road, Redland, Bristol, BS6 6UJ **Working pattern** Other **Salary** Competitive **Closing date** 31/01/2024 **Description** Position: Maintenance Administrator Location: Hybrid/Bristol Working Hours: 09:00 - 17:00, Monday - Thursday, 09:00 - 16:00, Friday **Salary**:...


  • Bristol, United Kingdom Elevate Projects Full time

    We are recruiting for an excellent opportunity for a Maintenance Administrator/ Scheduler to work on a long-term contract basis in Bristol. This offers outstanding working conditions and hybrid working (3 days in the office, 2 from home). Duties will include; - Handling calls relating to repairs and maintenance issues - Booking contractors for void...


  • Bristol, United Kingdom Connolly and Callaghan Group Ltd Full time

    **About us** Connolly and Callaghan is a SME in the property development and emergency accommodation sector. We are a family run business that has been going for 30 years. It is a fast-paced, challenging and customer-centric organization. Our success is founded on a culture of doing what's necessary to get the job done. We're seeking likeminded individuals...


  • Bristol, United Kingdom Connolly and Callaghan Group Ltd Full time

    **About us** Connolly and Callaghan is a SME in the property development and emergency accommodation sector. We are a family run business that has been going for 30 years. It is a fast-paced, challenging and customer-centric organization. Our success is founded on a culture of doing what's necessary to get the job done. We're seeking likeminded individuals...


  • Bristol, United Kingdom Dowry Maintenance Full time

    **Join our Team!** We are constantly building on our successes here at Dowry, and we pride ourselves on our ability to provide a first-class building maintenance and refurbishment service to all of our customers. We are based in Bristol, but our customers are across the South-West and South Wales regions. We are privately owned and have a clear focus on...


  • Bristol, United Kingdom NEXA Properties Full time

    At NEXA Properties our objective is to revolutionise the estate agency industry from within. We have created a modern, fun & customer-centric brand that delivers on mass quality and mass service. We want to professionalise estate agent standards by ensuring our employees are fully incentivised to sell property with high performance and high service as the...

  • Administrator

    3 weeks ago


    Bristol, United Kingdom Thrive Full time

    Are you an Administrator or wanting to get into Administration and have good customer service skills Located in Warmley BS30, this is an opportunity for a enthusiastic Administrator to join a supportive team of Administrators within a Facilities Management and Engineering Maintenance company. This company offer planned and reactive maintenance services to...

  • Letting Agent

    2 weeks ago


    Bristol, United Kingdom Proactive Solutions Group Ltd Full time

    Letting Agent / Compliance and Maintenance Coordinator Letting Administrator / Compliance and Maintenance Coordinator. A Bristol based property firm need a Property and Compliance Coordinator to work through property compliance administration for tenants and clients - so EIC, Gas Safe, Carbon monoxide, all relevantmaintenance certificates etc etc. This...


  • Bristol, United Kingdom Vertu Facilities Management Full time

    **Contract Administrator** **Bristol - BS37** **Permanent Full Time** **£27,000 Plus Excellent Package** Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in...


  • Bristol, United Kingdom Vertu Facilities Management Full time

    **Contract Administrator** **Bristol - BS37** **Permanent Full Time** **£27,000 Plus Excellent Package** Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in...


  • Bristol, United Kingdom Vertu Facilities Management Full time

    **Contract Administrator** **Bristol - BS37** **Permanent Full Time** **£27,000 Plus Excellent Package** Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in...

  • Administrator

    4 weeks ago


    Bristol, United Kingdom Rydon Full time

    Overview: Rydon is a successful construction, development, maintenance, investment and management group operating throughout England. Rydon Maintenance provides first-class planned, responsive, lifecycle and cyclical maintenance/repairs services to a range of Trusts across the NHS on a unique partnering agreement basis. We combine a personal touch with...

  • Administrator

    4 weeks ago


    Bristol, United Kingdom Rydon Full time

    Overview: Rydon is a successful construction, development, maintenance, investment and management group operating throughout England. Rydon Maintenance provides first-class planned, responsive, lifecycle and cyclical maintenance/repairs services to a range of Trusts across the NHS on a unique partnering agreement basis. We combine a personal touch with...


  • Bristol, United Kingdom The Curve Group Full time

    **About the role** This is an exciting opportunity for a Facilities Administrator to support the wider facilities management team a within a FTSE100 leading investment firm in Bristol. You will be organising, documenting and recording service visits and records. You'll makesure all maintenance tasks are completed on time and to the required standard and...