Associate, Board Support

1 month ago


London, United Kingdom European Bank for Reconstruction and Development Full time

Requisition ID- 34638- Office Country- United Kingdom- Office City- London- Division- Office of the Secretary General- Contract Type- Regular- Contract Length- Posting End Date- 23/05/2024**Purpose of Job**

The purpose of this role is to ensure that each of the 23 Board Constituency Offices have all they need to run smoothly, meaning that the Board Directors, Alternate Director and Advisers can focus on discharging their duties to the institution in a positive and supportive manner.

The role has the following core responsibilities:

- Management of the critical by-elections and rotations of Board Directors.
- Oversee the budgetary arrangements for grant-funded Board Advisers.
- Oversee delivery of personnel changes in terms of Board Directors, Alternates, Advisers and Interns.
- Oversee the provision of on-going administrative support for the Board Constituency Offices.
- Oversight of Board Travel and Expenses
- Support the Director / Principal in relation to the EBRD’s Remuneration Committee.
- Further ad hoc related duties and responsibilities.

**Accountabilities & Responsibilities**

The Associate, Board Support and Administration, has the following accountabilities and responsibilities:
**Electoral responsibilities**:
The Associate, with support from the Analyst (Institutional), manages the by-elections of Board Directors (i.e. when a Director leaves the Bank or there is a Constituency rotation). This is a critical role in the governance of the EBRD and includes (but is not limited to) the following:

- Ensure all necessary political decisions are taken in good time.
- Advise and guide shareholder Ministries and Board Constituency Offices on the requirements and processes for electing Directors during a by-election / rotation.
- Prepare all correspondence and legal documentation.
- Ensure assignment of votes is completed (as necessary).
- Ensure requirements around communication, transparency and record-keeping are met / kept up-to-date.

**Budget and funding arrangements**:
The Associate manages the complex and politically sensitive arrangements and agreements with shareholder authorities in relation to the provision of Grant funding for Board Advisers. Supported by the Analyst (Finance), this includes (but is not limited to):

- Providing advice and guidance to shareholder Ministries and Board Directors on budget matters, funding scenarios available, and all relevant rules, procedures and processes.
- Oversee, manage and monitor compliance of the externally funded Grant budget (£2.43m approx.), with support from the Analyst (Finance).
- Negotiate and finalise bespoke contribution agreements and Grant-funded employment contracts, with support from the Analyst (Finance).
- Oversee invoicing and reimbursement provisions undertaken by the Analyst (Finance).

**Constituency personnel changes and management**:
The Associate oversees the personnel changes in each of the 23 Board Offices (some 60-90 arrivals and departures per year) with support from the Analyst (Institutional), which includes (but is not limited to):

- Oversee the drafting and preparation of terms and conditions for all new Board Officials.
- Briefing incoming Board Officials on policies and procedures relating to their appointment,
- Providing advice and guidance on all HR elements over the term of office of a member of the Board, with the support from the Analyst (Institutional).
- Working collaboratively with HR Client Services and other departments to ensure that members of the Board receive a fast, accurate and high-quality service tailored to their individual circumstances.

**On-going administrative support for Board Constituency Offices**:
Alongside the Analyst (Finance), the Associate serves as a key point-of-contact for administrative and HR issues related to the smooth running of each of the 23 Board Constituency Offices. This includes (but is not limited to):

- Providing advice and guidance to shareholder Ministries, incoming and current Board Officials and OSG senior management on Board HR policies and procedures, with support from the Analyst (Finance).
- Advising Directors on bilateral arrangements between shareholders in multi-country Constituencies, to ensure commitments are understood by all parties.

**Oversight of Board Travel & Expenses**:

- Manage the two Senior Officers who are responsible for checking, challenging and processing travel and expense claims from the Board of Directors. These Senior Officers also provide support on personnel changes and assist with ITC responsibilities.

**Remuneration Committee**:
The Associate supports the Director / Principal in the management of the EBRD Remuneration Committee (which considers the remuneration of Directors and Alternate Directors), which includes (but is not limited to):

- Assisting with the annual appointment process of RemCom members.
- Providing support to the briefing of the Board of Governors Chair (as RemCom Chair) plus RemCom members on their role, au



  • London, United Kingdom The European Bank for Reconstruction and Development Full time

    Purpose of Job The purpose of this role is to ensure that each of the 23 Board Constituency Offices have all they need to run smoothly, meaning that the Board Directors, Alternate Director and Advisers can focus on discharging their duties to the institution in a positive and supportive manner.  The role has the following core responsibilities:  ...

  • Board Support

    12 hours ago


    London, United Kingdom Williams Lea Full time

    Board Support Salary of £45,000 - £50,000 dependant on experience Full time with 4 days on site in the offices in London and 1 day from home Permanent (37.5 Hours), Monday - Friday 9.00am - 5.30pm Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms. We have an...


  • London, United Kingdom Aviva Full time

    Company Secretarial Board Support - Salary £45,000 - £55,000 Aviva are currently recruiting for a Company Secretarial Board Support, who can work with the Aviva UK Insurance Company Secretarial team by delivering high quality, timely and cost-effective company secretarial and corporate governance support to the General Insurance Board. A bit about the...

  • Board Members

    1 month ago


    London, United Kingdom National Housing Federation Full time

    **Board Members at the National Housing Federation** **Location: Nationwide** **Make your expertise count!** The National Housing Federation (NHF) is the voice of England’s housing associations. Our housing association members provide homes for around six million people and are driven by a social purpose: providing good quality housing that people can...

  • Board Secretary

    3 weeks ago


    London, United Kingdom National Housing Federation Full time

    **Board Secretary** Flexible Location - London or remote The National Housing Federation (NHF) **Summary**: - Salary: £30,220 per annum - Main Activity: Provide administrative support to our Board - Main Criteria: Experience delivering high level personal support at Board and director level - Closing Date: 24th March 2024 We’re now seeking a Board...


  • London, United Kingdom South Mitcham Community Association (SMCA) Full time

    Title : Chair of South Mitcham Community Association (SMCA) Location : Meetings will be held in the South Mitcham Community Centre Time commitment : 6 Board meetings per year +1 x AGM Skills/Knowledge : We are looking for individuals with leadership, decision making skills, governance, and an understanding of the voluntary sector Remuneration :...

  • Board Member

    13 hours ago


    London, United Kingdom Marylebone design collectif Full time

    Job Summary: We're looking for experienced and strategic individuals to join our organization as Quarterly Board Advisors for Interior design services & Furniture products. As a Quarterly Board Advisor, you'll provide guidance and insights during quarterly meetings to shape our vision and strategy. Your commitment to attending meetings and offering valuable...

  • Board Members

    1 week ago


    London, United Kingdom Chisel Full time

    CHISEL is seeking up to six Board members to lead the association confidently through the next year and beyond. We are looking for people who are first, passionate about social housing and resident participation and second, enthusiastically optimistic with the ability to bring extensive experience and skills to work with our committed colleagues and Board...


  • London, United Kingdom South Mitcham Community Association (SMCA) Full time

    Title : Chair of South Mitcham Community Association (SMCA) Location : Meetings will be held in the South Mitcham Community Centre Time commitment : 6 Board meetings per year +1 x AGM Skills/Knowledge : We are looking for individuals with leadership, decision making skills, governance, and an understanding of the voluntary sector Remuneration : The...


  • London, United Kingdom eFinancialCareers Full time

    **Job Summary** As a member of Group Corporate Secretariat's ("GCS") central team, to provide high quality advice and support across a broad range of company secretarial and departmental tasks and activities in particular in relation to the smooth running and effectivenessof Board Committee meetings / papers. **Responsibilities** As a member of Group...


  • London, United Kingdom eFinancialCareers Full time

    **Job Summary** As a member of Group Corporate Secretariat's ("GCS") central team, to provide high quality advice and support across a broad range of company secretarial and departmental tasks and activities in particular in relation to the smooth running and effectivenessof Board Committee meetings / papers. **Responsibilities** As a member of Group...


  • London, United Kingdom Board International Full time

    At Board, we help enterprises plan smarter, drive outcomes and lead transformation with one single Intelligent Planning Platform. Trusted by thousands of leading organizations, over the last 28 years we have designed our Product with enterprise planning agility in mind and the passionate care of our people as our main driver. We strongly believe every...


  • London, United Kingdom Board International Full time

    At Board, we help enterprises plan smarter, drive outcomes and lead transformation with one single Intelligent Planning Platform. Trusted by thousands of leading organizations, over the last 28 years we have designed our Product with enterprise planning agility in mind and the passionate care of our people as our main driver. We strongly believe every...


  • London, United Kingdom Phoenix Community Housing Full time

    **Job Description**: We have a new and exciting opportunity for a Board Secretariat Officer to join a unique and award-winning housing association at a time of change and new beginnings. As a Board Secretariat Officer, you will ensure that our resident-led Board is fully supported and is provided with all the information it needs to make effective and...


  • London, United Kingdom North Central London Integrated Care Board Full time

    This is an exciting time to join NCL ICB, an organisation with an ambitious approach to delivering integrated health and care, driving population health improvements and tackling health inequalities for the benefit of our patients and residents. The postholder will work collaboratively to shape the long-term strategy for NCL ICB and ensure delivery against...

  • Board Member

    1 month ago


    London, Greater London, United Kingdom The Osteopathic Foundation Full time

    For over seventy years the Osteopathic Foundation (initially the Osteopathic Education Foundation) has been supporting osteopathic education, research, and development. We fund research and education activities through our grant-giving programmes. Since 2000, we have distributed over £1 million of support to advance osteopathic practice for public...

  • Board Member

    1 week ago


    London, Greater London, United Kingdom The Osteopathic Foundation Full time

    For over seventy years the Osteopathic Foundation (initially the Osteopathic Education Foundation) has been supporting osteopathic education, research, and development. We fund research and education activities through our grant-giving programmes. Since 2000, we have distributed over £1 million of support to advance osteopathic practice for public...


  • London, United Kingdom Peabody Full time

    Salary** £2,000 per annum** Location** South East London** Contract type** Permanent** Weekly hours** Between Monday - Friday** **What we’re looking for**: - Do you have experience of running an educational institution? - Are you passionate about setting overall policy, defining goals and objectives? - Are you able to provide visionary input to our...

  • Board Treasurer

    4 days ago


    Greater London, United Kingdom Age UK London Full time

    **Role Responsibilities** - Oversee the financial affairs of Age UK London and ensure they are legal, constitutional and within accepted accounting practice. - Oversee efficient record-keeping. - Monitor and report on the financial health of the organisation. - Oversee the production of necessary financial reports/returns, accounts and audits. - Review...


  • London, United Kingdom Maiden Marc Associates Full time

    Maiden Marc Associates is working to add several Associate and Senior Associate-level candidates to a leading boutique Executive Search firm that covers Board and director-level placements across Finance Services, Industrials, Technology Media and Telecoms, Private Equity, and the Consumer space. They are consistently retained on 'C-Suite Level' searches by...