CEO & Chair Diary Assistant

2 weeks ago


London, United Kingdom NHS South West London Integrated Care Board Full time

They will provide diary management support as required including support to the executive assistants and business manager for the CEO and Executive Directors and provide support to the SWL switchboards, corporate in-boxes, manage incoming post ensuring that it reaches the correct department and ensure that external visitors’ arrival is properly managed.

Providing support to the SWL switchboards and corporate in-boxes.

Manage ICB incoming post ensuring that it reaches the correct department.

Provide support to ad-hoc meetings as required.

Provide assistance to CEO, Executive Directors, Director and Deputy Director of Corporate Affairs arranging meetings and diary invites as required.

Manage a paper and/or electronic filing system for the department, including confidential files and staff files, and ensure that any filing that needs to be archived is labelled and archived accurately.

Ensure in all dealings that a positive image of the SWL ICB is projected, and that account is always taken of the political sensitivity, and often very confidential nature, of the work involved.

Ensuring that reception is made aware of any external visitors’ arrival and bringing up and taking down visitors from reception to the 2nd floor.

Provide support for arranging maintenance requirements in SWL ICB offices at 120 The Broadway.

Raise & receipt purchase requisitions and orders for the department as required.

NHS South West London Integrated Care Board works with partners from across the South West London Integrated Care System (ICS) to develop plans to meet the health needs of the population and secure the provision of health services, and is directly accountable for NHS spend and performance in South West London.

ICBs are statutory NHS bodies responsible for planning and allocating resources to meet the four core purposes of integrated care systems (ICSs):
to improve outcomes in population health and healthcare;
tackle inequalities in outcomes, experience and access;
enhance productivity and value for money and;
help the NHS support broader social and economic development.

Thorough knowledge of administrative procedures, including specialist software packages acquired through experience or formal training to diploma level.

Experience of team working

Ability to write clear clearly and precisely

Ability to prioritise tasks, seeking guidance as required

Understanding of confidentiality

Ability to work as part of a team and work flexibly to provide support to other departments and teams as

and when necessary

Demonstrates commitment to NHS and organisational values and behaviours

See Job Description and Person Specification for further details



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