Ea to The CEO
2 weeks ago
**Description**:
We have a fantastic opportunity for an Executive Assistant to the CEO to join our team. In this role, you will play a crucial role in supporting the CEO in managing their daily activities, serve as a key point of contact between the CEO the Chair of the Board of Directors, sub-committee Chairs and other key stakeholders and ensuring the smooth operation of the executive office. Your contributions will directly impact the CEO’s productivity and the overall success of the organisation.
What you’ll do
- Calendar Management - Maintain and organise the CEO's schedule, ensuring seamless co-ordination of meetings including board and subcommittee meetings, appointments, and travel arrangements, providing relevant documents and information and anticipating the need for internal prep sessions in advance.
- Meeting Coordination
- Arrange and coordinate meetings, conferences, and video calls taking meetings and following up on action items. Research and book venues, prepare agendas, ensure all necessary resources are in place.
- Travel Arrangements: - Plan and book domestic and international travel including flights, accommodations, transportation, visa and passport requirements and itineraries.
- Information Management - Maintain confidentiality and discretion while organising files, records, and documents and the handling of sensitive information. Assist in various special projects which may include research, compiling data, presentations and strategic initiatives.
- CEO Office Administration - Oversee day to day operations of the executive office, ensuring efficiency. Manage expenses, invoices, and budget tracking. Provide mentorship and leadership to other Executive Assistants within the business.
Application deadline: 23rd February 2024
**Requirements**:
- Proven experience as an Executive Assistant or in a similar role supporting high-level executives.
- Exceptional organisational and time-management skills.
- Excellent communication skills.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
- Strong problem-solving abilities and the ability to work independently.
- High level of professionalism, integrity, and discretion with the ability to handle sensitive / confidential information.
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