Mobile Site Administrator

5 days ago


Southwark, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

Mobile Site Administrator Position

2 x Part-Time positions

1x Monday's & Tuesday's - 15 hrs. (Pulross Centre, Brixton)

1x Wednesday's & Friday's - 15 hrs. (All Sites)

A rewarding opportunity has arisen for a motivated and enthusiastic mobile administrator within the Site Administration team at Guy’s and St Thomas’ Community Services.

The site administration team provides comprehensive administration and patient access services across 15 Community Health Centres within Lambeth and Southwark.

The post holder will provide a high standard of customer service to patients and visitors as well as support to a multidisciplinary clinical team.

The role will involve keen attention to detail of the sites and reporting issues linked to health and safety standards and the general upkeep of all rooms within the site. The post holder will be expected to work autonomously on occasion.

Previous customer service experience is desirable.

Please indicate your preferred position when you apply.
- Flexibility to travel across boroughs
- Be the first point of contact for patients and visitors
- Processing referrals and booking follow up appointments
- Answering the telephone and directing calls
- Dealing with patient queries
- Dealing with the facilities queries
- Site Administration
- Reporting faults
- Booking patient transportation
- Dealing with site related issues and everyday queries.
- Ensuring health & safety standards are met and maintained throughout the building.

The Integrated Local Services directorate within this clinical group provides a range of community and inpatient health services for adults within the communities of Lambeth and Southwark, with some services also provided in Lewisham. Our hospital-based inpatient and outpatient services provide care for adults from across the region.

**Responsibilities**:
Reception Duties
- Provide a high-quality reception service, with mínimal supervision, to all users ensuring an efficient, professional and prompt reception and administration service is delivered at all times
- To maintain a visitor register at reception.
- Provide excellent customer care to ensure timely, relevant advice and assistance to all GSTT service users
- Manage all telephone calls according to departmental standards and respond appropriately to maintain effective communication channels.
- To deal with and work through complex and challenging enquiries from patients, service users, carers, family members, referrers, partner organisations and staff in the Organisation in a courteous, efficient and tactful manner ensuring wherever possible that there is a positive outcome

General site administration
- Monitor stationery and clinical supplies to shared clinical space, ensuring good stock control and notifying relevant named individuals to place orders and replenish when necessary
- Ensure office equipment and computers are operational and in working condition
- Be responsible for keeping the reception and waiting area tidy. Maintaining the notice boards, ensuring information is up to date and consistent with CQC environment requirements.
- To conduct a daily site walk round to maintain health and safety standards, and to report to Essentia any faults or incidents such as security issues/ alarm problems.
- To receive and direct contractors attending the site
- To receive and distribute deliveries and supplies



  • Southwark, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

    Mobile Site Administrator Position 2 x Part-Time posts 1x Monday-Wednesday - 22.5 hrs. 1x Monday & Thursday - 15 hrs. A rewarding opportunity has arisen for a motivated and enthusiastic mobile administrator within the Site Administration team at Guy’s and St Thomas’ Community Services. The site administration team provides comprehensive...


  • Southwark, Greater London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

    Mobile Site Administrator Position2 x Part-Time positions1x Monday's & Tuesday's - 15 hrs. (Pulross Centre, Brixton)1x Wednesday's & Friday's - 15 hrs. (All Sites)A rewarding opportunity has arisen for a motivated and enthusiastic mobile administrator within the Site Administration team at Guy's and St Thomas' Community Services.The site administration team...

  • Administrator

    2 weeks ago


    Southwark, United Kingdom Complete Classroom Services Full time

    Job Description: Administrator in a Secondary School in Southwark Position Overview: We are seeking a highly organized and detail-oriented Administrator to join our secondary school in Southwark. As an Administrator, you will play a crucial role in ensuring the smooth and efficient operation of the school's administrative functions. This is a full-time...

  • Administrator

    3 weeks ago


    Southwark, United Kingdom Complete Classroom Services Full time

    Job Description: Administrator in a Secondary School in Southwark Position Overview: We are seeking a highly organized and detail-oriented Administrator to join our secondary school in Southwark. As an Administrator, you will play a crucial role in ensuring the smooth and efficient operation of the school's administrative functions. This is a full-time...


  • Southwark, United Kingdom Camberwell and Dulwich Children and Family Centre Full time

    We are looking to recruit an Administration Assistant to join our friendly team which works at sites across Camberwell & Dulwich. This role will be based at Dulwich Wood Children and Family Centre; however at any time you may be expected to be based at our other centres. - Is enthusiastic and hard-working - Has good communication skills - Is able to...

  • Administrator

    3 weeks ago


    Southwark, United Kingdom Reed Business Support Full time

    **Providing Administrative support to the leading accreditation charity in the echocardiography field.** Our client are a registered charity administered by an elected Trustee Board and Advisory Council. Membership is open to everyone associated with echocardiography including cardiac physiologists, clinical scientists, cardiologists, radiologists,...

  • Office Administrator

    4 weeks ago


    Southwark, United Kingdom Venture Contracts Ltd Full time

    **Job Title**: Office / Operations Administrator **Location**: Nationwide Coverage **Salary**: Up To £35,000 (depending on experience) **Company Overview**: Our client is a successfully growing groundworks contractor, continuously winning business nationwide. To support this ongoing growth, they are seeking a hands-on, highly organised Operations...

  • School Administrator

    2 months ago


    Southwark, United Kingdom Complete Classroom Services Full time

    **Job Title: School Administrator** **Location: Southwark** **Position Type: Temporary to Permanent** **Salary: £14 - £17 Per Hour** **About us**: Complete Classroom Services are working closely alongside an "Good” Ofsted rated school, who are looking for a School Administrator to join the team on a temporary to permanent basis. Working as a part of the...


  • Southwark, United Kingdom Complete Classroom Services Full time

    **Job Title: School Administrator** **Location: Southwark** **Position Type: Temporary to Permanent** **Salary: £14 - £17 Per Hour** **About us**: Complete Classroom Services are working closely alongside an "Good” Ofsted rated school, who are looking for a School Administrator to join the team on a temporary to permanent basis. Working as a part of the...


  • Southwark, United Kingdom Haberdashers' Borough Academy Full time

    We are a Trust of nine schools, all based in South East London. Whilst each of our schools maintains its individuality, we share a common mission: to ensure that every single child and young person in our care is successful at school so that they can flourish and be successful in their lives. Borough Academy is a six-form entry, co-educational 11-18 school...


  • Southwark, United Kingdom Pinnacle Learning Ltd Full time

    **School Administrator/ Receptionist - Southwark - ASAP Start** A vibrant and exciting Southwark Secondary School are seeking an organised, efficient and friendly School Administrator/ Receptionist to join their school on a full-time basis. The successful applicant will have previous and recent experience working in School Administration and be available to...


  • Southwark, Greater London, United Kingdom Haberdashers' Borough Academy Full time

    We are a Trust of nine schools, all based in South East London.Whilst each of our schools maintains its individuality, we share a common mission: to ensure that every single child and young person in our care is successful at school so that they can flourish and be successful in their lives.Borough Academy is a six-form entry, co-educational 11-18 school...


  • Southwark, United Kingdom D2E International VT Consultants Ltd Full time

    Are you ready to kickstart your career in business administration? Look no further! D2E is on the lookout for a motivated and enthusiastic individual to join our team as a Business Administration Apprentice. **Company Overview**: D2E is a dynamic and innovative consultancy located near London Bridge, London. We are committed to providing lift, escalator,...


  • Southwark, United Kingdom Haberdashers' Borough Academy Full time

    Borough Academy is a six-form entry, co-educational 11-18 school located on Southwark Bridge Road, on the former site of Southwark Fire Station. Having opened in September 2019 after stringent campaigning by local parents, we are growing steadily year-on-year with years 7, 8, 9 and 10 now on roll, and year 11 joining us in September 2023. Borough Academy is...


  • Southwark, United Kingdom Bouygues UK Full time

    We are looking for a Supply Chain Administrator to support our busy procurement team. The Supply Chain Administrator plays a key role in supporting the efficient functioning of our supply chain management processes. Working closely with the Senior Supply Chain Manager and other team members, the Administrator assists in various aspects of supply chain...


  • Southwark, United Kingdom Haberdashers' Borough Academy Full time

    We are a Trust of nine schools, all based in South East London. Whilst each of our schools maintains its individuality, we share a common mission: to ensure that every single child and young person in our care is successful at school so that they can flourish and be successful in their lives. Borough Academy is a six-form entry, co-educational 11-18 school...


  • Southwark, Greater London, United Kingdom Haberdashers' Borough Academy Full time

    We are a Trust of nine schools, all based in South East London.Whilst each of our schools maintains its individuality, we share a common mission: to ensure that every single child and young person in our care is successful at school so that they can flourish and be successful in their lives.Borough Academy is a six-form entry, co-educational 11-18 school...


  • Southwark, United Kingdom Philosophy Education Full time

    **Part time (3 days)** ***: - **ASAP start** ***: - **Ongoing contract** A large, well-organised SEN school in Camberwell is looking for a finance / HR administrator to join their team immediately to provide general office support. **The Role** In this key role you will be working closely with senior leaders, budget holders, the site team and central...


  • Southwark, United Kingdom Philosophy Education Full time

    **Part time (3 days)** ***: - **ASAP start** ***: - **Ongoing contract** A large, well-organised SEN school in Camberwell is looking for a finance / HR administrator to join their team immediately to provide general office support. **The Role** In this key role you will be working closely with senior leaders, budget holders, the site team and central...


  • Southwark, United Kingdom Bouygues UK Full time

    Bouygues UK have a great opportunity to move into the construction sector as an** Assistant** Document Controller**. The role will be based at out head office in Waterloo, with site visits to construction projects in the London area. **Essential**: - Previous experience in administrative roles - Good IT skills (MS Office) - Advanced Excel Skills...