Administrator

6 months ago


Southwark, United Kingdom Complete Classroom Services Full time

Job Description: Administrator in a Secondary School in Southwark

Position Overview:
We are seeking a highly organized and detail-oriented Administrator to join our secondary school in Southwark. As an Administrator, you will play a crucial role in ensuring the smooth and efficient operation of the school's administrative functions. This is a full-time position with working hours from 8am to 4pm.

**Responsibilities**:
1. General Administrative Support: Provide comprehensive administrative support to the school, including managing correspondence, handling phone calls, and responding to inquiries from staff, students, parents, and external stakeholders.
2. Student Records Management: Maintain accurate and up-to-date student records, including enrollment, attendance, and academic progress. Ensure compliance with data protection regulations.
3. Scheduling and Calendar Management: Coordinate and manage the school's calendar, including scheduling meetings, appointments, and events. Ensure timely communication of schedules to relevant parties.
4. Office Management: Oversee the day-to-day operations of the school's office, including managing office supplies, equipment, and facilities. Maintain a clean and organized office environment.
5. Communication and Correspondence: Draft and distribute internal and external communications, such as newsletters, memos, and announcements. Ensure effective communication channels within the school community.
6. Event Coordination: Assist in organizing and coordinating school events, such as parent-teacher meetings, open houses, and graduation ceremonies. Collaborate with relevant stakeholders to ensure successful event execution.
7. Data Entry and Reporting: Accurately enter data into school management systems and generate reports as required. Assist in analyzing data to support decision-making processes.
9. Financial Administration: Support the finance team in tasks such as processing invoices, tracking expenses, and maintaining financial records.
10. Compliance and Policies: Ensure compliance with school policies, procedures, and regulations. Stay updated on relevant legislation and implement necessary changes.

**Requirements**:

- Previous experience in an administrative role, preferably in an educational setting.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficient computer skills, including MS Office Suite and data entry.
- Effective communication and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.
- Familiarity with school management systems and databases is a plus.
- Knowledge of relevant legislation and regulations in the education sector.

**Job Types**: Full-time, Temp to perm

**Salary**: £14.00-£16.00 per hour

Expected hours: 35 per week

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Southwark, Greater London (required)

Ability to Relocate:

- Southwark, Greater London: Relocate before starting work (required)

Work Location: In person


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