Deputy Head of Ministerial Operations

4 months ago

London, United Kingdom Department for Business and Trade Full time

**Details**:
**Reference number**:

- 304674**Salary**:

- £35,008 - £36,624- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- DBT - SI: DIT Private Offices**Type of role**:

- Administration / Corporate Support
- Corporate Finance
- Estates
- Operational Delivery**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:
The Department for Business and Trade (DBT) brings together the Government’s priority business and trade agendas in a single economic growth department. The department combines the business-facing parts of the former Department for Business, Energy and Industrial Strategy (BEIS) and the Department for International Trade (DIT) and is a powerful voice for business in government. It brings sector, markets and regulation experts together with world-class trade negotiators and business support teams across the UK and the international network to make the UK the best place to start and grow a business. The department works to support investment and exports and opens new markets through removing trade barriers, implementing trade deals, and supporting businesses to operate both at home and abroad.

DBT’s Private Office Group is looking for a talented and proactive person to join the Ministerial Operations Team that sits at the very heart of the Department to lead on facilitating the day-to-day operational requirements of the Secretary of State, Ministers, their Special Advisers and the Department’s two Permanent Secretaries.

This role provides a rare and comprehensive insight to all the operational processes that keep the Civil Service running and provides valuable exposure to the Department’s Ministerial Team and its most senior officials.

**Job description**:
We are recruiting for the position of Deputy Head of Ministerial Operations to lead a team of two to enable the vital work that helps fulfil the strategic objectives of the department.

You will join a friendly and supportive team, headed up by an experienced team leader. You will be given the tools and training to succeed and to help you to develop your career further in an environment with a positive culture that values everyone and encourages your success.

As Deputy Head of Ministerial Operations, you will lead and motivate the team to deliver a high-quality service to the Private Offices of the Secretary of State, six Ministers, their Special Advisers and the Department’s two Permanent Secretaries.

Reporting to the Head of the Ministerial Operations you will manage the smooth running of the day-to-day operations of the team, supporting pro-actively where needed.

The responsibilities of the team are varied and you will be responsible for overseeing this work which encompasses anything from the onboarding of Ministers to sourcing a replacement for the Secretary of State’s red ministerial briefing box.

You will be the POG lead for, amongst other things, HR and recruitment, finance processes, estates matters, the provision of Ministerial car services, logistics, freedom of information requests (FOIs), parliamentary questions (PQs) and the completion of the Cabinet Office quarterly transparency returns covering Ministerial and Special Adviser travel, meetings, gifts and hospitality.

**Hybrid Worker**

Due to the need for regular access to Private Offices this Post can only be worked from DBT’s Old Admiralty Building, London HQ.

Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average. If your office location is London, you will be eligible to receive London weighting.

**Workplace Based**

The role will be based in Old Admiralty Building, London.

**Person specification**:
**Essential Criteria**
- Strong communication skills with the ability to work with a wide range of people.
- Excellent judgement with the confidence to use your own initiative to proactively handle competing priorities while delivering to tight deadlines.
- To work independently and foresee upcoming issues before they arise.
- Have strong interpersonal skills with the ability to build and maintain strong, positive working relationships with a variety of contacts.

**Desirable Criteria**
- Experience of coordinating and planning activity across numerous teams within the Department and with third-party delivery partners.
- The ability to adapt and re-prioritise according to changing demands.
- Recruitment experience.
- Finance experience
- Line management experience.

**Personal Attributes & Skills**

We are looking for a confident

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