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Part Time Office Administrator
3 months ago
An opportunity has arisen for an experienced Office Administrator to join our team on a part-time basis.
We are looking for an enthusiastic, experienced, and professional office administrator who has excellent organisational and communication skills along with a detailed understanding of Microsoft Office (Excel, Word and outlook). Experience of accounting software such as Xero is preferred but not essential as full training will be given. Previous experience in an administrative or clerical role is preferred.
**Duties will include**:
- Deal with phone calls to the business & redirecting as appropriate.
- Manage supplier invoices and purchase orders.
- Manage customer invoices and payment process.
- Processing customer and installation paperwork (order forms, contracts).
- Manage the Customer database and filing systems.
- Assist in the managing of sales team and engineer’s diaries.
- Assist the sales team with lead generation.
- Contact customers to make bookings.
- Travel booking for engineers.
- Stock monitoring.
- Vehicle management - booking services etc.
**Required Skills, Experience and Knowledge**:
- Excellent organisational skills - comfortable with managing own workload and time to ensure deadlines are met.
- Good communication skills - both written and verbal communication skills are key, ensuring personable interface with customers.
- Clear and confident telephone manner.
- Good numerical and analytical skills - confident with data input, detail orientated.
- Teamwork - enjoy working within a team and can be flexible to help support others.
- Computer literacy - competent in using MS Office suite.
- Xero experience preferred.
- A flexible ‘can do’ attitude, responsive to changing environments and tasks.
**What We Offer**:
- £22,000 - £26,000 (pro-rata) dependant on experience
- 10am - 2pm Monday - Friday
- Company pension
**Job Type**: Part-time
Pay: £22,000.00-£26,000.00 per year
Expected hours: 17.5 per week
**Benefits**:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Administrative experience: 1 year (required)
Work Location: In person
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